• Senior HR Partner - Talent

    Job ID
  • Job Summary

    At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving HR professional to join our talented Human Resources team as a Senior HR Partner - Talent. The level of the position will be determined by a variety of factors including total related experience, years of experience, types of roles held, career progression, etc. This is a regular, full-time, exempt position and is eligible for benefits.


    Along with day-to-day collaboration with all functions within the Human Resources team, this position has an important outward-facing role in providing talent-related services to employees, managers, affiliates, foreign nationals and other partners at WHOI.  This is a generalist position requiring accountability and ownership in the execution of the following functional areas:  Foreign National Advisory, Talent Acquisition, HR Operations, Relocation, Employee Relations, Performance Management, Organizational Development and Training, Diversity & Inclusion, Policy Guidance, and Process Improvement. The successful candidate will be able to demonstrate increased experience as a business partner who was aligned with departments within an organization and who served as a primary contact for all advisory and strategic aspects of the employee life cycle. 

    Essential Functions

    Talent Acquisition - Proactively collaborate with hiring managers to develop and execute sourcing strategies to attract and hire talent that will help sustain and contribute to the WHOI mission

    • Drive and proactively participate in the full recruitment cycle
    • Utilize and accurately maintain the Applicant Tracking System (and other program tools) 
    • Proactively support WHOI’s Dual Career Program, where the Talent team utilizes available resources to help find a job for a partner of a newly hired employee or affiliate
    • Collaborate within HR and with managers at WHOI on job descriptions and related compensation strategies
    • Deliver strategy and execution related to WHOI’s Diversity & Inclusion efforts and Affirmative Action Plan compliance

    HR Operations – Act as liaison between HR and key departmental stakeholders and advise on and facilitate the execution of employment actions such as new hires, terminations, promotions, retirements, and status changes.

    • Facilitate employment action paperwork and record retention
    • Ensure compliance with all state and federal employment laws and regulations, i.e EEO, FMLA, ADA, and FLSA
    • Willingly lead and play active roles in projects to help advance the HR mission to add value to WHOI
    • Support non-employment appointment programs (i.e. Guest Investigator, Adjunct Scientist, Guest Student) while working with the Academic Programs Office, VP of Research’s Office and HR team
    • Involved in and lead continuous process improvement efforts
    • Understand relocation principles and facilitate an employee’s relocation

    Talent Management - Foster a “trusted advisor” relationship, establishing strong working relationships throughout the Institution with a customer service-orientated philosophy so that people seek out HR for help in working through organizational and people opportunities and have confidence in HR’s ability to deliver high-quality and efficient solutions

    • Identify trends or issues through your daily interaction with departments, and collaborate to effectively develop strategies to address any problem areas
    • Support the Sr. HR Director on EEO-related or employee relation matters and other HR Department initiatives
    • Conduct exit interviews and effectively synthesize and communicate valuable feedback
    • Aid in the needs analysis, research, development and delivery of training programs as assigned
    • Function as a problem solver and change agent whenever appropriate and possible

    Foreign National Program – Serve as an Alternate Responsible Officer for WHOI’s J-1 Exchange Visitor Program and work collaboratively with WHOI departments to advise on foreign national and visa-related matters

    • Assist foreign national employees and guests in obtaining and maintaining proper non-immigrant and immigrant status including, but not limited to: J-1, H-1B, O-1, and TN case types
    • Monitor FN visa statuses to ensure timely attention to all related matters
    • Support integrity of data maintenance efforts for government-regulated Student and Exchange Visitor Information System (SEVIS) and reporting
    • Evaluate foreign national credentials relative to the corresponding WHOI appointment


    • Be an active voice in contributing ideas to HR leadership and make recommendations for HR-related software programs, technology, application features, and updates
    • May serve as secondary support to other Human Resources professionals and/or perform other duties as necessary
    • Work within a budget agreed upon by HR leadership
    • Other responsibilities as deemed necessary from Human Resources or by your supervisor to serve the Institution’s needs

    Education & Experience

    • Multiple years of progressive general HR experience and recruitment
    • Sr. HR Partner – Talent level:  typically 8-10 years of experience with increasing responsibility and demonstrated ability to think strategically and operate independently.
    • Bachelor’s degree, preferably in a related field, is required.  Advanced degree is preferred, such as an MBA or MS in Human Resources Management or industry certification
    • Demonstrated increasing responsibility and development in an HR Generalist and/or HR Business Partner capacity
    • Proven experience having led projects successfully from inception through completion
    • Proven ability in providing strategic guidance on organizational and people matters
    • Minimum 5 years of hands-on, full life-cycle recruiting experience
    • Demonstrated experience facilitating employee relations and performance management issues
    • Must be a U.S. citizen or lawful permanent resident status as well as pass a background check to satisfy the requirements set by the U.S. Department of State to serve as an Alternate Responsible Officer for the Institution’s Exchange Visitor Program
    • Experience in a Not-for-Profit Organization, University, Life Sciences, and/or Research institution is preferred
    • Previous experience administering a foreign national program is highly desirable
    • Previous experience with technical recruitment is also highly desired
    • Must exhibit excellent communication skills both written and verbal
    • Able to establish relationships in all levels of an organization, while gaining and maintaining credibility
    • Must work effectively, ethically and tactfully with international constituents, government agencies, and both internal/external personnel of all levels
    • Must be highly computer literate and able to learn new software
    • Maintain a sense of urgency and sense of commitment to tasks, projects, the team and the organization
    • Ability to work in an ambiguous environment with positive outcomes
    • Must exercise good judgment, discretion and ensure a high level of confidentiality
    • Attention to detail is critical
    • Must be known as a proactive individual who takes initiative and successfully contributes to help create a positive team environment
    • Must prioritize work, work effectively under pressure, successfully handle sensitive situations with a high level of professionalism, and manage multiple duties simultaneously


    Physical Requirements

    Physical duties for this position include but are not limited to: occasional standing and/or walking along with being mostly and continuously sedentary.  Other occupational requirements include talking, traveling, working around others, and with others. Physical duties are subject to change.



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