The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department plans to hire a Administrative Associate to assist with coordinating and supporting the activities and functions of the Department research enterprise. The successful candidate will provide experienced and knowledgeable administration support of grants and contracts, executing tasks related to the whole life cycle of the project, from the initial proposal phase through award and close out. The role includes financial monitoring, forecasting, and reporting elements associated with research projects, as well as day-to-day administrative support for scientific and engineering staff. The work is varied and rewarding.
Reporting to the Department Administrator, the Administrative Associate will provide complex administrative support to the Department Administrator, Principal Investigators (PIs) and technical staff related to both pre- and post-award related activities. This position will provide key support to a fast-paced, dynamic group with varied scientific and engineering funding sponsors. The ideal candidate has the ability to coordinate multiple tasks/projects, work independently and under pressure, use tact and discretion, and maintain superior organizational skills. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.
The internal working title for this position is Administrative Associate I.
Physical duties for this position include but are not limited to, repetitive motion, use of hands for basic grasping I manipulation, mostly sedentary. Visual abilities to include near vision, ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions, communicate effectively. Ability to work with others as well as around and alone. Physical duties are subject to change.