Facility Security Officer - Operational Security Lead

Job ID
Location : Location
US-MA-Woods Hole

Job Summary

Woods Hole Oceanographic Institution is currently searching for a Facility Security Officer to join the Institutional Security department. This is a regular, full-time, exempt position and is eligible for full benefits.


Reporting to the Senior Director of Institutional Security, the Operational Security Manager (OSM) is responsible for leading, coordinating, and overseeing the fulfillment of facility security. To accomplish this, the OSM will hold the title of Facility Security Officer (FSO), and will exercise supervision over a part-time Trade Control Officer (TCO) and network of trade-control associates, as well as operational supervision over internal security personnel across the institution. The OSM is charged with designing, implementing, and making recommendations to maintain the Institution’s security posture and adherence to appropriate Federal regulations. They oversee the operation and application of facility security, insider threat, and equipment security, both directly and through engagement with associates. They are responsible for engaging with scientific and engineering researchers and research activities – including those involving sensitive and classified work – to ensure effective alignment with regulations on proscribed technologies, proscribed countries, data dissemination, and Institutional security strategies, plans, and procedures.

Essential Functions

Working for the Senior Director for Institutional Security, and with Institutional leaders for cybersecurity and physical security, the OSM will:

  • Supervise a part-time Trade Control Officer (TCO) and their network of authorized trade control associates across the institution, to ensure efficient and effective prosecution of a robust trade control regime. Innovates and maintains personnel and procedures associated with Institutional trade control and export, in order to adhere to regulations while optimally supporting scientific and engineering research.
  • Oversees two part-time Assistant Facility Security Officers (AFSOs) to assure smooth operation of facility security duties and proper mission-allocation. Works with AFSOs to keep expertise and training up-to-date, and their outreach and engagement with researchers and administrators.
  • Partners with Institutional Information Systems Security Manager (ISSM) to maintain awareness on known cyber-relevant threats, including insider attack vectors and physical opportunities to access networked systems. Additionally, remains current on classified communications security protocols to provide backup to ISSM on COMSEC management.
  • Functions as an operational partner for the Sr. Dir. of Institutional Security, making recommendations and implementing new procedures to improve, simplify, enhance or otherwise boost the effectiveness of day-to-day security regimes.
  • Discusses security requirements with Principal Investigators at the start of a classified contract. May include working with agencies to resolve disagreements regarding classification guidance which occur between Principal Investigators and Program Managers.
  • Works with the Office of Naval Research (ONR) Representative/Officer on a continuing basis to provide ONR with security implementation details and obtain guidance and clarification on security questions relating to ONR funded projects.
  • Establishes security procedures for classified cruises and meeting; briefs cleared personnel on their responsibilities with regard to travel to designated countries, and reports visitors from designated countries to cognizant agencies.
  • Together with supervisor, maintains sensitive and classified data handling and storage system.
  • Coordinates with the Director of Facilities the construction, maintenance and modification of all secure research facilities and vaults used for classified research or data storage and manipulation. Arranges for pre-approval of such facilities once modifications have been made.


Working with the Defense Counterintelligence and Security Agency (DCSA) and under the provisions of the National Industrial Security Program Operating Manual (NISPOM/DoD 5220.22):

  • Creates and maintains procedures to fulfill requirements of the Defense Industrial Security Program (DISP) as set forth in the Industrial Security Manual for Safeguarding Classified Information (ISM) and its updates. Works with the Defense Counterintelligence and Security Agency (DCSA) to ensure compliance.
  • Establishes and maintains personnel, equipment, and facility clearances.
  • In conjunction with information services specialists, assists personnel in the establishment of approved computer systems for data manipulation on classified contracts.
  • In conjunction with supervisor, educates cleared personnel on changes in procedures, contract requirements and impact on classified or sensitive projects. Arranges for provision of required briefings to cleared personnel.
  • Provides guidance to supervisors regarding access restrictions for personnel and visitors to classified or relevant activities. Reports to DCSA as appropriate.
  • Together with the Senior Director of Institutional Security, investigates all compromises or suspected compromises or classified information and reports the investigation to the WHOI President and Director and DCSA. Provides recommendations to the Senior Director of Institutional Security and senior administrators regarding proven compromises.
  • Prepares for and participates in periodic inspections to evaluate all security procedures applicable to the Institution’s operations.
  • Performs other related duties as required.

Education & Experience

  • Bachelor's or Master's in Criminal Justice, Security Management, or related field preferred or, equivalent combination of education and experience required with two to five years direct experience.
  • Experience in running or operating secure programs within DoD/DHS or DoD/DHS-affiliated organizations, especially in a technical capacity. Program or personnel management experience, especially in scientific, engineering, or research-led environments.
  • Must complete security training as deemed appropriate, including satisfactory completion of the Essentials of Industrial Security Management (EISM) virtual training within six months of assuming security responsibilities and attendance at an Industrial Security Management Course conducted by the DCSA within 12 months of acquiring safeguarding capability.
  • Familiar with ITAR and application of those regulations to research, engineering and export activities.

Special Requirements

  • U.S. citizen is required.
  • Must be eligible for or granted SECRET level clearance or higher; must be able to function as a Key Management Person (KMP).

Physical Requirements

Physical duties for this position include but are not limited to, ability to lift less than 25 lbs and carry 0-10 lbs. Visual abilities to include near and ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions. Other physical tasks include occasional standing/walking, repetitive motion. Other occupational requirements include talking, traveling as required for business objectives, working around others, and with others. Will be exposed to electrical/mechanical/power equipment hazards and prolonged work hours. Physical duties are subject to change.


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