The Woods Hole Oceanographic Institution welcomes an Administrative Associate to join the Biology Department to assist with coordinating and supporting the activities related to research funding requests in the Department. In addition to providing day-to-day administrative support for the scientific staff, the successful candidate will provide experienced and knowledgeable support focused on the preparation of grant and contract proposals. This includes budgeting and proposal package assembly, while ensuring compliance with agency and Institution policy.
Reporting to the Department Administrator, the Administrative Associate will provide administrative support to the Department Administrator, Principal Investigators (PIs) and technical staff, mainly in pre-award activities. This position will provide key support to a fast-paced, dynamic group with varied scientific funding sponsors. The ideal candidate has the ability to coordinate multiple tasks/projects, has great attention to detail, works independently and under pressure, uses tact and discretion, and maintains superior organizational skills. Successful candidates will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.
The internal working title for this position is Administrative Associate I. It is recommended that the successful candidate submit work samples, which can include a Power-Point, Spreadsheet, Memo and/or Procedure that demonstrates an ability to perform the essential functions listed below.
The physical requirements for this position are mostly sedentary, with occasional standing & walking, and repetitive motions. Occupational requirements include ability to distinguish basic colors, hearing, talking, working around others, working with others, and working alone.