Director of Award Management & Systems

Job ID
Location : Location
US-MA-Woods Hole

Job Summary

Woods Hole Oceanographic Institution is currently searching for a Director of Award Management & Systems to join the Grants & Contract Services Department. This position serves as the main point of contact and liaison, working collaboratively with other departments across the Institution in the administration of sponsored projects. Reports to the CFO. Peers in Research Administration are leads of Pre-Award and Agreements & Compliance areas. The role will primarily be onsite, however a flexible work arrangement is available for the successful candidate. Candidates located throughout the northeastern area are encouraged to apply.  This is a regular, full-time, exempt position, and is eligible for full benefits.

Essential Functions

  • Lead effective award management from award acceptance and account set up to close out.
  • Lead the post-award team and ensure staffing levels commensurate with award volume and customer service expectations.
  • Lead systems expertise for the research administration software (Streamlyne); act as Streamlyne business owner and lead liaison with IS Business Systems for Streamlyne.
  • Lead post award sponsored research business process development related to Streamlyne; In partnership with Financial Planning and Budget Teams, develop and provide expertise for financial reports from One Solution and Data Warehouse
  • Lead the Sponsored Research System and Data Analytics team; provide regular and ad hoc reporting on sponsored research activities -- proposals and awards -- including financial and workflow metrics.
  • Partner with Finance to support financial reports and invoices to sponsors and UG audit.
  • Lead expertise on COA and ensures optimal account structures for project budgets to meet reporting obligations with accuracy and efficiency.
  • Lead the training and coordination of department-based administration to ensure high level of customer service and award management skills at the local level and coordination with central post award team.
  • Responsible for the management and professional development of a team whose work is defined by quality, timeliness, and responsiveness to the diverse needs of Investigators, senior management, and agencies/sponsors.
  • Contribute as senior leader to strategic decisions concerning organizational structures and resources, research policy, research administration operations, and research enterprise-wide information systems.
  • Develop and maintain comprehensive knowledge of the requirements of sponsored programs administration including the application of cost principles, administrative requirements, and audit requirements (Uniform Guidance); award terms and conditions, Federal Acquisition Regulations (FAR); and all related organizational policies and procedures.
  • Develop performance metrics and implement changes in processes and procedures to encourage operational effectiveness and appropriate internal controls. Use metrics to benchmark against best-in-class organizations.
  • Enhance understanding of internal and external policies and procedures related to sponsored projects, as well as raising awareness of the importance of strong internal controls throughout the Institution.
  • Manage special projects related to the advancement of sponsored project post award administration as requested by management.


  • Performs other duties as deemed necessary.

Education & Experience


  • BS degree in Finance, Accounting and or a related field or commensurate experience
  • Minimum ten (10) years related research grants and contracts administration experience.
  • Demonstrated expertise in grants management and financial systems, reporting and databases and interest in learning new systems and technologies.
  • Expert Microsoft Excel user.
  • Minimum three years successful direct supervisory experience.
  • Knowledge of Federal OMB Uniform Guidance (2 CFR 200) and/or Federal Acquisitions Regulations (FAR) required
  • Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities.
  • Must possess strong project management skills with demonstrated experience in moving complex ventures from concept to implementation.


  • CPCM or MBA and experience in non-profit, sponsored research and or higher education preferred.
  • CPCM stands for Certified Professional Contracts Manager. CPCM certification demonstrates that you have met NCMA's highest standards for education, training, and experience, and have demonstrated your knowledge of contract management competencies in the Contract Management Body of Knowledge.
  • Experience at a federally funded research institution is preferred

Special Requirements

Applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder).

Physical Requirements

Further details of the physical requirements, if any, of established essential functions for this position will be addressed during the interview process.


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