At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future. In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives. If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference. We are looking for a strategic, organized, team-oriented, problem-solving HR professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a Manager – Data Analytics and HRIS Systems.
This role is central to hands-on data and systems driven activities in the HR team and is responsible for the management of the HRIS and related systems, quality data capture, and provides development and delivery of complex analytics and reporting, often with tight deadlines. This individual is responsible for understanding data flow, optimizing HRIS systems and integration with other HR, vendor, and other institutional systems. This position regularly leverages advanced excel skills for analytics and reporting, strong internal data auditing and problem-solving skills to ensure data integrity in all aspects of work. Act as a financial analyst partner on reporting including the DEI analytics, executive dashboard, HR budget processes and other analytics related projects. This central HR role, understands and supports day-to-day activities throughout the HR department, utilizing multi-HR discipline experience to execute reporting, analytics as well as project management, including reporting related to external audits, budget preparation and Diversity and Equity reporting. This position supervises and mentors an HRIS Data Analyst who is responsible for the day-to-day activities (such as data entry and data integrity) and system administration of the HRIS and applicant tracking systems.
Partner with Finance and Accounting, by delivering accurate and detailed analytics and calculations to further accurate financial reporting. Partner successfully with internal Payroll and third-party administrators by timely updating of files and communications. Partner with the Business Systems team in the Information Services department, Payroll and Finance to integrate HR professional expertise into processes of maintaining and improving the HR systems. As an integrated member of the HR team, work collaboratively with all members of the HR team and mentor other HR members based on experience and role.
Routine work will include management of and interfacing with IS systems for data entry, files, and reporting. Together with HR team members ensure work is performed efficiently with high quality results and that programs are delivered with exceptional customer service for our employees, affiliates, and vendors. Important focus is integrating broad understanding of all HR disciplines with an understanding of the strategic plans of the department and ensuring timely and accurate execution of all related compliance and day-to-day activities; including but not limited to ERISA, ACA, IRS regulations and other legislative rules that impact payroll, benefits and HR. Special attention is given to process improvement to contribute to the planning of cost-effective, market-competitive employment programs and benefits consistent with the Institution’s overall strategic plan and objectives to meet fiduciary responsibilities. Incorporating HR best practices is essential when documenting procedures to ensure consistent application of process to facilitate training, and compliance.
WHOI offers an excellent benefits package with many great offerings. Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program. Also, we will assist with relocation expenses.
Systems: leverage back-end capabilities of systems to optimize HR deliverables
HRIS Management – data-oriented activities
WHOI has a mandatory COVID-19 vaccination policy in effect, where you must register your full vaccination status [vaccination plus booster] in order to begin your employment. The registration process is confidential and entails submitting your official vaccination records, or requesting to engage in the interactive exemption process for either a medical or religious reason.
This position is mostly sedentary in nature and involves some repetitive motion such as with data entry. There is also the occasional need for retrieving and replacing files that requires some bending, stooping, pushing and pulling. This position will work alone as well as around and with others. Physical duties are subject to change.