Accounts Payable/Procurement Systems Coordinator

Job ID
Location : Location
US-MA-Woods Hole

Job Summary

Woods Hole Oceanographic Institution is currently searching for an Accounts Payable/Procurement Systems Coordinator to join the Finance & Accounting Department. This opportunity will report to the Procurement Manager and is responsible for vendor data management, 1099 filing, ERP reporting and managing related month-end close activities. Documents business processes, conducts training of end-users, and assists others with resolving ERP business processes. This is a regular, full-time, non-exempt position, and is eligible for full benefits. This position is a hybrid position.

Essential Functions

  • Manage vendor master database to include vendor application input and direct deposit information. Performs periodic database clean up.
  • Resolve procure-to-pay discrepancies and research vendor-issued credit memos, and ACH rejections.
  • Interacts with Accounts Payable regarding automation of manual invoicing to Central Square, (ININ) workflow.
  • Annual 1099 filing includes validation of 1099 setup within Central Square Administration console.
  • Updating of Procurement and Accounts Payable policy and procedures to ensure adherence with Institution guidelines including updating to web site.
  • Acts as liaison between Procurement, Finance & Accounting and Information Systems.
  •  Addresses financial questions to meet business needs and research related accounting issues.
  • Participates with ongoing analysis of new releases/upgrades for ERP system to include setup, testing, training, and implementation.
  • Prepare internal and external audit reports on an as needed basis.
  • Generate Accounts Payable and Procurement database reports.


Non-Essential Functions

  • Perform other duties as deemed necessary.

Education & Experience

  • Associates degree required.
  • Bachelor's degree preferred. 
  • 3-5 years of applicable Procure-to-Pay experience, or equivalent combination of education and experience required.
  • 5 years or more of relevant experience preferred.
  • Report-writing ability and strong analytical skills.
  • Strong interpersonal organizational skills and the ability to work with a diverse organization. Strong verbal and written communication skills.
  • Ability to work independently and under pressure.
  • Experience working with MS Office programs, must have demonstrated spreadsheet and database skills.
  • Advanced knowledge of ERP Procurement and Accounts Payable systems, including SAP, NetSuite or Workday.

Physical Requirements

This position is mostly sedentary in nature and involves some repetitive motion such as with data entry. This position will work alone as well as around and with others. 


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