BioGeoSCAPES AccelNet Project Coordinator/Project Administrator

Job ID
Location : Location
US-MA-Woods Hole

Job Summary

We are hiring a half-time position as the BioGeoSCAPES AccelNet coordinator. This is an exempt position and is eligible for benefits.  BioGeoSCAPES ( is an emerging international program that aims to study microbial biogeochemistry and its influence on ocean metabolism and nutrient cycles across large spatial and temporal scales. A recent NSF AccelNet grant is supporting international community building activities to support the visioning and development of a BioGeoSCAPES program. The planned activities include large workshops on science planning, data management, intercalibration and model integration. In addition, a suite of education and career development activities are planned to build capacity among the next generation of scientists. The coordinator will contribute to the development and coordination of these efforts, working closely with the international organizing committee and subcommittees, as well as the US PI team and the Ocean Carbon & Biogeochemistry (OCB) Project Office. Strong organizational, communication (written and verbal), and interpersonal skills are essential. Domain knowledge in microbial biogeochemistry or other BioGeoSCAPES-related science would be valuable for this position but is not required. Interest and experience in education, career development and justice, equity, diversity, and inclusion (JEDI) efforts are also a plus. Willingness to travel and participate in virtual meetings outside of normal working hours is required due to the international nature of the effort. It would be preferred for the coordinator to relocate to the Cape Cod area, but remote work 2-3 days per week is possible.


The search will remain open until a suitable candidate is identified. This position is a half-time time appointment for one year from the start date with the possibility of reappointment for multiple years, contingent upon performance. Position start date is negotiable and anticipated to start in Summer or Early Fall of 2023. Salary is commensurate with the applicant’s qualifications and experience. 

Essential Functions

The Coordinator will have the following responsibilities:


  • Independently manage and coordinate administrative functions of the AccelNet and its various components
  • Manage the AccelNet Early Career Fellows program, including application process, webinars, annual meetings, international lab exchanges, etc.
  • Liaise with WHOI and OCB staff for administrative operations
  • Manage team participation in NSF AccelNet activities and reporting requirements
  • Coordinate committee and subcommittee meetings and travel arrangements
  • Communicate and coordinate effectively and accurately with partners and stakeholders
  • Manage and oversee social media and website communications
  • Track expense and budget data associated with the grant
  • Plan and execute virtual and in person events in coordination with OCB staff
  • Manage administrative duties associated with JEDI programs

Education & Experience

A Bachelor’s degree in administration, communications, biology, environmental science, or other related field and at least 2 years of executive assistant, administrative assistant, project management or related experience is required at the time of application. However, knowledge within the BioGeoSCAPES science domains would also be beneficial to the position.

Preferred qualifications:

  • The ability to balance multiple tasks while maintaining a high level of accuracy, organization, professionalism, and positivity
  • Experience developing written materials and/or managing contract and grant processes supporting environmental or scientific research operations
  • Experience developing and managing project or programmatic budgets
  • Excellent written verbal, communication, and interpersonal skills
  • Experience working in a science setting in academia, non-governmental organizations, government, or private industry
  • Proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, and Outlook), Google Drive and/or MS365 suites and associated email, calendaring, and collaborative tools, Slack, WordPress (website development and maintenance), and virtual meeting tools (Zoom, Webex); experience with Adobe Creative Suite and MailChimp is also desirable
  • Experience planning and executing events and meetings, including in-person, hybrid, and virtual formats
  • Interest in oceans, science, or biotechnology; however, no formal experience in these fields is required

Special Requirements

WHOI has a mandatory COVID-19 vaccination policy in effect, where you must register your full vaccination status [vaccination plus booster] in order to begin your employment. The registration process is confidential and entails submitting your official vaccination records, or requesting to engage in the interactive exemption process for either a medical or religious reason. Evidence of full vaccination or request for an exemption process can be sent to our confidential email of All questions regarding the COVID-19 vaccination mandate must be emailed to

Physical Requirements

Physical tasks include mostly sedentary work at a computer, with occasional prolonged standing/walking, use of hands for basic grasping and manipulation, and repetitive motion. Other occupational requirements include talking, working around others, and with others. Physical duties are subject to change.

Sea Duty



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