The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department plans to hire a fulltime Senior Administrative Assistant to work within the Oceanographic Systems Lab (OSL). The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide support to proposal preparation and award management, including financial monitoring and reporting, as well as day-to-day administrative support for engineering staff. OSL is a fast-paced, dynamic lab with science and military funding sponsors. The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world. This position is a important job that requires the applicant to represent the OSL “front office” as a professional entity to other high profile organizations that expect prompt and organized execution of business on high visibility, multimillion dollar projects.
The primary responsibility of the Senior Administrative Assistant is to provide a broad range of complex administrative support to the growing OSL REMUS team. The ideal candidate has experience working professionally, exhibits exceptional attention to detail, can manage/coordinate multiple tasks/projects, and maintains superior organizational skills. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.
The internal working title for this position could be Senior Administrative Assistant I or Senior Administrative Assistant II, and the final title will be determined commensurate to the successful candidate's experience.
Physical duties for this position include but are not limited to, repetitive motion, use of hands for basic grasping / manipulation, mostly sedentary. Visual abilities to include near vision, ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions, communicate effectively. Ability to work with others as well as around and alone. Physical duties are subject to change.