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Woods Hole Oceanographic Institution is currently searching for a Technology Trade and Export Officer (TTEO) to join the Administration Department for less than 20 hours per week. This is a casual, non-exempt position, and is eligible for casual benefits. Reporting to the Woods Hole Operational Security Manager, the TTEO is responsible for engaging with scientific and engineering researchers to facilitate adherence to appropriate regulations and laws regarding trade, export, important, and acquisitions. In particular, the TTEO is the focal point for sensitive trade, export, and acquisitions efforts across the Institution.
Woods Hole Oceanographic Institution is searching for a Director, Advancement Services (DAS) to join our Advancement team. This is a regular, full-time, exempt position, and is eligible for full benefits.
Reporting to the Vice President for Advancement and Chief Marketing Officer, this position is responsible for the strategic design, development and implementation of support functions that will enable WHOI to effectively achieve its goals in communications, fundraising and donor engagement. This position is also responsible for managing the Development teams services functions which include but are not limited to administrative support, gift accounting, reporting and stewardship.
This position is a member of the Advancement leadership team and is an active participant in programmatic planning as part of that team. This position will be a key decision‐maker and will be called upon to address critical needs which occur on short notice and requires immediate action.
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department is seeking a Administrative Associate to work within the Oceanographic Systems Lab (OSL). The successful candidate will be part of the REMUS group and will provide support to proposal preparation and award management, including financial monitoring and reporting, as well as day-to-day administrative support for engineering staff. OSL is a fast-paced, dynamic lab with science and military funding sponsors. The work is varied and rewarding as the result of our team effort is used to collect data for understanding and protecting the world.
The primary responsibility of the Administrative Associate is to provide a broad range of complex administrative support to the OSL REMUS team. The ideal candidate has experience working professionally, exhibits exceptional attention to detail, can manage/coordinate multiple tasks/projects, and maintains superior organizational skills. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.
The internal working titles for this position could be Administrative Associate I. The final level of the position will be determined commensurate with the selected candidate’s level of education and experience, as described below.
Woods Hole Oceanographic Institution is currently searching for an Assistant Stockroom Coordinator to join the Finance & Accounting Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.
As a member of the Stockroom Team, this position is responsible for contributing to and continually improving an efficient and cost-effective process designed to assist Institution staff in their procurement of goods and services from the stockroom. This work must be performed in compliance with Institution policies and government regulations, and involves close collaboration with other groups through an integrated on-line procurement process of Stores Inventory, Accounts Payable, Purchasing and Receiving. This position requires minimal direction and regularly exercises independent judgement and discretion. As a contributing member of the team, this position must be committed to the common purpose, performance goals and approach for which team members hold themselves mutually accountable.
The internal title for this position is Stockroom Representative I.
Woods Hole Oceanographic Institution is currently searching for a Senior Payroll Practitioner to join the Finance & Accounting Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits. Reporting to the Payroll Manager, this position assures the coordination of activities of the Payroll Office by preparing and processing the Institution's employee payroll. Responsible for all payroll functions in the absence of the supervisor.
Woods Hole Oceanographic Institution is currently searching for a Senior HR Partner – Data Analytics & HRIS to join the Human Resources Department. This is a regular, full-time, exempt position, and is eligible for full benefits.
This role is central to activities in the HR team and is responsible for quality data capture, reporting and analytics. Understanding data flow, optimizing HRIS systems and integration with other HR, vendor, and other institutional systems. Partner with the Business Systems team in the Information Services department, Payroll and Finance to integrate HR professional expertise into processes of maintaining and improving the HR systems. This position regularly leverages advanced excel, strong internal data auditing and problem-solving skills to ensure data integrity in all aspects of work. Act as a financial analyst partner on reporting including the executive dash-board and budget processes. This central HR role, understands and supports day-to-day activities throughout the HR department, utilizing multi-HR discipline experience to execute reporting, analytics as well as project management, including reporting related to external audits, budget preparation and Diversity and Equity reporting. This position supervises an HRIS Data Analyst who is responsible for the day-to-day activities (such as data entry and data integrity) and system administration of the HRIS and applicant tracking systems.
Partner with Finance and Accounting, by delivering accurate and detailed analytics and calculations to further accurate financial reporting. Partner successfully with internal Payroll and third-party administrators by timely updating of files and communications. As an integrated member of the HR team, work collaboratively with all members of the HR team and mentor other HR members based on experience and role.
Routine work will include management of and interfacing with IS systems for data entry, files, and reporting. Together with HR team members ensure work is performed efficiently with high quality results and that programs are delivered with exceptional customer service for our employees, affiliates, and vendors. Important focus is integrating broad understanding of all HR disciplines with an understanding of the strategic plans of the department and ensuring timely and accurate execution of all related compliance and day-to-day activities; including but not limited to ERISA, ACA, IRS regulations and other legislative rules that impact payroll, benefits and HR. Special attention is given to process improvement to contribute to the planning of cost-effective, market-competitive employment programs and benefits consistent with the Institution’s overall strategic plan and objectives to meet fiduciary responsibilities. Incorporating HR best practices is essential when documenting procedures to ensure consistent application of process to facilitate training, and compliance.
Woods Hole Oceanographic Institution is searching for a Senior Administrative Assistant to join our Administration Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.
The SeniorAdministrative Assistant has direct responsibility for providing day-to-day office and general administrative support to the Deputy Director and Vice President for Science and Engineering (DDVPSE) and their staff. This is a behind-the-scenes position responsible for a wide range of administrative and sometimes confidential tasks, often necessitating handling of sensitive information. The position requires substantial discretion and a broad range of communication and technical skills. This work regularly involves considerable judgement, initiative, and independence while interacting daily with the Executive Offices, Institution administrative and scientific offices and operations, and with senior-level staff and visitors from external governmental, scientific, research and education institutions, universities, and other organizations.
The internal title for this position is Senior Administrative Assistant II.