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Woods Hole Oceanographic Institution is seeking a full-life cycle Senior Technical Recruiter to join our Human Resources team. This is a regular, full-time, exempt position and is eligible for full benefits. This position is eligible to work fully remote, partially remote, or fully onsite.  Are you interested in supporting the most accomplished ocean science and engineering minds shaping our understanding of the ocean, our planet, and life on Earth?  For nearly a century, Woods Hole Oceanographic Institution (WHOI) has been one of the best known and most trusted names in ocean science, engineering and exploration.  In fact, WHOI is the world’s largest, private, non-profit ocean research institution.    The Technical Recruiter will primarily support the recruitment of Woods Hole Oceanographic Institution’s Engineering, Scientific, and Information Services (IS) positions to find qualified talent with a special interest in sourcing of qualified diverse candidates.  In addition, this position may recruit for other more general positions at the Institution as directed.  
Job ID
2022-1780
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking a SubAward Analyst II to work within the Grant and Contract Services (GCS) Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This position will have the option to be partially remote, fully remote or fully on campus.   The SubAward Analyst II is a member of the Grant and Contracts Services (GCS) team and works collaboratively with GCS Preaward and Postaward staff, Principal Investigators (PIs), Department Administrators (DA’s), campus administrative offices, and funding agencies to support the WHOI research community in facilitating all outgoing subawards (subawards and subcontracts) related to sponsored research awards while protecting the legal and business interests of the Institution.
Job ID
2022-1776
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking an effective Administrative Assistant to join The Applied Ocean Physics & Engineering (AOPE) Department and to provide day-to-day administrative support for the Department Office and scientific and engineering staff. The successful candidate will be part of a group responsible for appointments and promotions, space management and general office functions for the department.  The primary responsibility of this role is to assist with ongoing maintenance of organized and efficient systems and processes supporting Departmental operations, providing a broad range of administrative and clerical support to the Department Office team. This position provides administrative coordination of important, and at times very complex, programs and meetings.  This role has opportunity for growth and promotion. This is a regular, full-time, non-exempt position, and is eligible for full benefits.    The internal working title for this position could be either Administrative Assistant II or Senior Administrative Assistant I.  The final level of the position will be determined commensurate with the selected candidate’s level of education and experience. 
Job ID
2022-1775
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking an experienced administrative professional to join the Geology & Geophysics Department. The internal working title for this position will likely be Senior Administrative Assistant I or Senior Administrative Assistant II; the level will be determined and commensurate with the selected candidate's level of education and experience. This is a regular, full-time, non-exempt position and is eligible for full benefits.   As part of the administrative team, this position interacts with a diverse group of scientists and staff, and supports a fast-paced, dynamic research environment with federal and non-federal sponsors. The work is varied and rewarding. The incumbent provides complex administrative support to a portfolio of Principal Investigators (PIs) and technical staff, focusing on pre- and post-award related activities. The ideal candidate can oversee multiple tasks and projects simultaneously, work independently and under pressure, use tact and discretion, and maintain superior organizational skills. The work requires someone with excellent analytic, problem solving and interpersonal skills; preference will be given to those with experience working closely with federally funded scientists and engineers in an academic research environment.  
Job ID
2022-1768
Category
Administrative
Location : Location
US-MA-Woods Hole
The Organization The world-renowned Woods Hole Oceanographic Institution (WHOI) is dedicated to research and education to advance understanding of the ocean and its interaction with the Earth system, and to communicating this understanding for the benefit of society. The ocean is a defining feature of our planet and crucial to life on Earth, yet it remains one of the planet’s last unexplored frontiers. For this reason, WHOI scientists and engineers are committed to understanding all facets of the ocean as well as its complex connections with Earth’s atmosphere, land, ice, seafloor, and life – including humanity. This is essential not only to advance knowledge about our planet, but also to ensure society’s long-term welfare and to help guide human stewardship of the environment. WHOI researchers are also dedicated to training future generations of ocean science leaders, to providing unbiased information that informs public policy and decision-making, and to expanding public awareness about the importance of the global ocean and its resources. Vision 2030: Ocean Science for the Global Good – WHOI applies their distinctive capabilities to advance ocean science for the global good at a pace commensurate with the urgency of challenges ahead. Providing transformative freedom and opportunity for their staff to advance basic research, they accelerate innovation, engage the world, and commit to making WHOI and ocean science a diverse and welcoming place for all.   The People WHOI's reputation around the world and through the years rests largely on the long line of people who have contributed their talents to helping directly or indirectly address some of the most pressing challenges in ocean science. Their scientists, engineers, technical, and maritime staff travel to the farthest reaches of the planet, from the poles to the ocean depths and along the world’s coast lines to discover, collect, analyze, and produce knowledge about our ocean and earth for the public’s benefit. WHOI’s team works on ships and in the field in inherently challenging environments. WHOI recognizes that increasing representation and advancing inclusion is critical to their core mission of exploration and discovery in a diverse and connected world, and diversity, equity and inclusion are core values that weave through all they do. WHOI is taking action to build a culture in which the voices of all people are fully heard and fully included; they are committed to identifying and removing those barriers and building a healthier and more vibrant research community. To aid in this effort, WHOI appointed a Chief Diversity, Equity & Inclusion Officer who assumed the newly-created role in August of 2021 to formalize WHOI's commitment to DEI and provide resources and guidance to the many individual and committee efforts underway across the Institution.
Job ID
2022-1759
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented recruiting professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a (Senior) Talent Acquisition Partner. This is an important outward-facing role which provides talent-related services to managers, department administrative staff, employees, affiliates, foreign nationals, and other partners at WHOI.  This is a strategic recruitment position and requires accountability and ownership in the execution of the following: provide a consultative approach with hiring managers,  source passive candidates, build pipelines for reoccurring roles, drive key recruitment metrics, and process improvement. This position will have the option to be partially remote, fully remote or fully on campus.   As a member of the Human Resources team, the (Senior) Talent Acquisition Partner is expected to participate in day-to-day collaboration with all functions within the HR team and bring a positive approach to work and assist in whatever types of tasks may be assigned to support the team’s mission.   The (Senior) Talent Acquisition Partner will work to support the recruitment of Woods Hole Oceanographic Institution’s positions to find qualified talent to fill roles with a special interest in sourcing of qualified diverse candidates.  In addition, this position may assist with more general Talent needs at the Institution as directed.  The internal title of this role will be Talent Acquisition Partner or Senior Talent Acquisition Partnerwith the level determined by the selected candidate’s years of experience.
Job ID
2022-1755
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving events professional to join our talented Development team as an Assistant Director of Development Events . This is a regular, full-time, exempt position and is eligible for full benefits.   Reporting to the Director of Events and Donor Engagement, this position is one of three events professionals working to increase WHOI’s fundraising presence by planning, managing, and executing 50 plus Development events annually. Cultivates the positive participant experience and ensures flawless execution of the event. The Events team is part of the overall Development and Advancement Offices, which have had tremendous success in recent years. The events team is critical to the success of an ongoing Capital Campaign. The environment is fast-paced and exciting as the Campaign looks to engage new and long-time donors, community members and ocean lovers around the world.    
Job ID
2022-1750
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving development professional to join our talented Advancement team as Director of Corporate and Foundation Relations . This is a regular, full-time, exempt position and is eligible for benefits.   Reporting to the Chief Development Officer (CDO), and working closely with WHOI’s principal investigators (PIs) and administrative leadership, this position is responsible for leading institutional philanthropy through the creative engagement of foundations and corporations. The Director sets the strategic direction and then executes a comprehensive annual plan for the Office of Corporate and Foundation Relations (CFR) to achieve an annual eight figure fundraising goal.   The position manages all aspects of corporate and foundation philanthropic relationships, including identifying, cultivating, soliciting, and stewarding CFR prospects of the Institution; participates in the implementation of solicitation strategies, ensures compliance with foundation guidelines, including required reporting procedures and financial monitoring of grants. In addition to overseeing their own portfolios, it is important that the CFR team members conduct research to identify new opportunities that leverage broad scale investment in WHOI’s priority programs and initiatives within funder guidelines.  
Job ID
2022-1741
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.    This is a regular, full-time, non-exempt position and is eligible for full benefits. This position reports to the Manager, Accounts Payable. As a member of the Accounts Payable Team, you are primarily responsible for the efficient, accurate and timely processing, review & input of vendor invoices into the Institution’s ERP system. This will include both vendor invoices and employee expense reimbursements through the Institution’s credit card platform. This position requires strong attention to detail, as well as collaboration across many departments within the Institution. Duties may be re-assigned to cover for others in the department as work load requires. The role can be remote / hybrid.
Job ID
2022-1733
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving Marketing professional to join our talented Communications team as a Director/Associate Director of Marketing . The level of the position will be determined by a variety of factors including total related experience, years of experience, types of roles held, career progression, etc. This is a regular, full-time, exempt position and is eligible for benefits.   Reporting to the Chief Communications Officer, this position is responsible for developing and implementing Woods Hole Oceanographic Institution’s marketing strategies, campaigns, and efforts that strengthen WHOI’s brand, increase awareness of and engagement with the Institution, drive lead generation, and maximize revenue from online fundraising and merchandise sales. This individual serves as liaison with outside marketing agencies and contractors and will spearhead ongoing evaluation and reporting on communications and marketing efforts to identify trends and provide actionable insights and ideas. This position also coordinates and supports marketing needs of researchers and administration as appropriate.  Remote work option available for this position.   In addition to uploading your cover letter, please upload examples of marketing work such as campaigns, email marketing, lead generation efforts, and social media.
Job ID
2022-1726
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented, problem-solving HR professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a Sr. HR Partner - Talent or an HR Partner - Talent. The level of the position will be determined by a variety of factors including total related experience, years of experience, types of roles held, career progression, etc. This is a regular, full-time, exempt position and is eligible for benefits. This is a regular, full-time, exempt position and is eligible for full benefits. The successful candidate will play an important role which provides full-cycle talent-related services to departments, employees, managers, affiliates, foreign nationals, and other partners at WHOI. This is a hybrid role with 2 days/week scheduled at our office in Woods Hole, MA.    The Sr. HR Partner - Talent or HR Partner - Talent.is an important outward-facing role which provides talent-related services to departments, employees, managers, affiliates, foreign nationals and other partners at WHOI.  This is a generalist position that requires accountability and ownership in the execution of the following functional areas of Human Resources: Talent Acquisition, HR Operations, Organizational Development, Foreign National Advisory, and Process Improvement.   The position is a business partner to assigned departments within the Institution and is responsible for aligning business objectives with employees and management. The position fosters partnerships across the HR function to deliver value-added services to management and employees that reflects the business objectives of the Institution.  The Sr. HR Partner – Talent maintains an effective level of business literacy about their assigned departments’ strategic plans, culture, people related needs and its competition.  The position requires the ability to act with urgency, build relationships quickly, act independently, use all technology and systems effectively, and exercise critical and independent thinking to complete projects with little guidance.  This position is a critical member of the Talent team and is expected to understand the work of teammates to backup while out of the office and assist as needed during peak times.   WHOI offers an excellent benefits package with many great offerings.  Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program. Also, we will assist with relocation expenses.
Job ID
2022-1720
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department is seeking a Receiving Clerk to work within the Oceanographic Systems Lab (OSL). This is a regular, full-time, non-exempt position, and is eligible for full benefits. The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide receiving and materials handling support, as well as day-to-day administrative support for engineering staff.  OSL is a fast-paced, dynamic lab with science and military funding sponsors.  The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world.   The primary responsibility of the Receiving Clerk is to provide material coordination support to the growing OSL REMUS team.  The ideal candidate has experience working professionally, exhibits a strong attention to detail, can manage/coordinate multiple tasks/projects, and maintains strong organizational skills.  Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.  
Job ID
2022-1718
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Manager, Accounts Payable. Reporting to the Director of Accounting, this position manages and directs the accounts payable function for WHOI. This role is responsible for ensuring the efficient and effective operation of all Accounts Payable (AP) processes, accuracy and timeliness of data processing, and issuance of payments. This individual must understand and be able to leverage the ERP system as it applies to AP as well as the interfaces with other systems. This position requires strong collaboration across the Institution and provides daily leadership to the accounts payable team. Requires minimal direction; independent judgment and discretion exercised; unusual and/or unprecedented situations may be referred to senior colleagues for counsel and/or action.   This is a regular, full-time, exempt position and is eligible for full benefits.
Job ID
2022-1711
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Pre-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits.   Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position serves as the initial point of contact to coordinate the proposal submission process for a portfolio of PI’s. The department supports a fast-paced, dynamic research environment with federal and non-federal sponsors.  The work is varied and rewarding. The selected candidate will be responsible for identifying funding opportunities, preparing proposals for submission, and collaborating with GCS on award set up and subawards. This individual will function as a departmental subject-matter expert on proposal preparation and submission and remain consistently abreast of updates or changes, particularly with respect to federal regulations.   The ideal candidate has excellent analytic, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.
Job ID
2022-1688
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking a Director of  Donor Relations - Volunteer Leadership to join our Advancement department.  Reporting to the Vice President for Advancement and Chief Marketing Officer and the Chief Development Officer, this position will manage activities/functions of volunteer groups at Woods Hole Oceanographic, including the Corporation, Life Trustees, Board of Trustees’ Advancement Committee, regional chapters, and President’s Council. Primary responsibilities include communication with volunteer leaders, planning and execution of meetings and events, preparation of related materials, management of nominating processes, and member cultivation and stewardship.   This position works closely with the multiple partners across the Advancement Team, members of the Communications Team, and the Director’s office. The diverse functions of this position require the ability to juggle competing priorities, initiative, proactive problem-solving and a high level of diplomacy. Flexibility, discretion and confidentiality are required.   WHOI is seeking a highly detailed, articulate, and poised professional who thrives as a self-starter. Excellent written and spoken communications skills as well as a strong customer service mentality are a must. This is a regular, full-time, exempt position, and is eligible for full benefits.
Job ID
2022-1675
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Post-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits. Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position provides support in research administration, regulatory compliance, and financial management, including all aspects of post-award administration, in a fast-paced, dynamic program with a focus on federal contract funding. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.    The selected candidate will be responsible for evaluating AOP&E federal contracts including DoD, IDIQ, CPFF, and FFP for compliance with FAR, DFARS and related regulations and requirements. This individual will function as a departmental subject-matter expert on federal contracts and grants and remain consistently abreast of updates or changes to federal contracting regulations.
Job ID
2022-1667
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Sr. Administrative Assistantto join the Advancement department. This is a regular, full-time, non-exempt position and is eligible for full benefits.  This position will provide day-to-day administrative support for the Development Events team. Reporting to the Director of Events & Donor Engagement, the Sr. Administrative Assistantneeds to be able to manage multiple projects on deadline as the team plans and implements 50+ events each year. The Sr. Administrative Assistant should want to be a valuable contributor on high-performing team and also be able to work independently to accomplish tasks.   The internal working title for this position is Sr. Administrative Assistant II and the final level will be determined commensurate with the successful candidate's skills and experience.
Job ID
2022-1660
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Staff Accountant, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This role is Hybrid and does involve 2-3 days per week on site.    While working independently, this position performs diversified accounting duties requiring a general understanding of accounting principles, experience compiling and analyzing data and report generation. Prepares work papers and other underlying documentation supporting transactions recorded in the Institution’s general ledger and financial reports. Uses internal policies and relevant external regulations to identify and provide input in recording and summarizing transactions.   The internal working title for this position will be Accountant III.
Job ID
2021-1631
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is currently searching for a Licensing Associateto join the Office for Technology Transfer. This is a regular, full-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working a hybrid remote schedule or onsite. The successful candidate must be available for 20-30% travel to both Woods Hole & Boston area as needed.   Reporting to the Assistant Director of Technology Transfer, the Licensing Associate is responsible for the identification of commercially attractive technologies developed by WHOI Inventors, collaboration with WHOI staff to evaluate and prioritize technologies for commercial potential, and development and implementation of strategies for licensing technologies to commercialization partners. The Licensing Associate also have a strong business development role and will leverage industry expertise to foster and deepen key relationships and communications with WHOI researchers and work to advance the development and commercialization of ground-breaking technologies by fostering strategic relationships with industry partners. As a liaison to industry resources, the Licensing Associate will have a service-oriented role, continually developing and effectively communicating a working knowledge of WHOI’s capabilities to the outside world.  This position requires a highly motivated and professional individual who enjoys collaborative opportunities, occasional public speaking, and a dedication to the ocean sciences. A combined strategic and execution-oriented mindset will be most successful in this role.
Job ID
2021-1571
Category
Administrative
Location : Location
US-MA-Woods Hole