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Woods Hole Oceanographic Institution is currently searching for a Manager of General Accounting, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. The Manager of General Accounting is responsible for the accurate and timely recording of the Institution’s Financial Accounting transactions. The Manager will work to ensure that all financial transactions are recorded in line with GAAP and ensure that any necessary changes required due to the introduction of new Accounting Standards or updates to existing Accounting Standards are implemented proactively to the Institution. The Manager will ensure the existence of effective internal controls over accounting transactions within the business processes.   The Manager of General Accounting works as a leader on the general accounting team and will manage 3-4 direct reports. This position will consciously foster a positive proactive work environment, set performance goals and review and evaluate staff performance. The manager will encourage staff development and growth. The Manager will also work closely and collaboratively with other teams in the Finance & Accounting department.   The Manager of General Accounting will apply sound analytical skills to identify opportunities for enhanced reporting while maintaining adequate internal controls. Strong reconciliation skills are required.
Job ID
2021-1561
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Facilities Operations Coordinator to to join the Facilities Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.   This position provides administrative support to the Facilities department and its operations through data management, reception to WHOI employees, students, and guests; and critical response coordination in emergency situations. This individual acts as the central communications point for WHOI and the Facilities department as needed while under minimal supervision. The position requires an exceptional level of organization and communication skills with the ability to manage many tasks, activities, and deadlines. The position answers, reviews, and handles all incoming calls, e-mails, daily mail, and performs other administrative activities as needed. The activity covers a broad spectrum of situations, which requires good independent, decision-making skills.   The internal title for this position could be Senior Administrative Assistant I or Senior Administrative Assistant II, and the final level of the position will be determined commensurate with the selected candidate's level of education and experience.
Job ID
2021-1557
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently seeking a Part-Time Helper with a working title of Digital Media Assistant to join the Communications department. This is a temporary, casual, non-exempt position and is eligible for casual benefits.   The Digital Media group within the Communications department manages digital media assets and produce video, photo, and multimedia content for the Institution.  This position will assist the team with reviewing, documenting, and migrating digital media content from external hard drives to a digital video server. Documentation will be used as metadata to create departmental catalogs that will identify what the content is. Migration will be used to file the digital media content on our digital server.  
Job ID
2021-1540
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Director of Award Management & Systemsto join the Grants & Contract Services Department. This position serves as the main point of contact and liaison, working collaboratively with other departments across the Institution in the administration of sponsored projects. Reports to the CFO. Peers in Research Administration are leads of Pre-Award and Agreements & Compliance areas. The role will primarily be onsite, however a flexible work arrangement is available for the successful candidate. Candidates located throughout the northeastern area are encouraged to apply. This is a regular, full-time, exempt position, and is eligible for full benefits.
Job ID
2021-1535
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution welcomes an Administrative Associate to join the Biology Department to assist with coordinating and supporting the activities related to research funding requests in the Department.  In addition to providing day-to-day administrative support for the scientific staff, the successful candidate will provide experienced and knowledgeable support focused on the preparation of grant and contract proposals. This includes budgeting and proposal package assembly, while ensuring compliance with agency and Institution policy.   Reporting to the Department Administrator, the Administrative Associate will provide administrative support to the Department Administrator, Principal Investigators (PIs) and technical staff, mainly in pre-award activities. This position will provide key support to a fast-paced, dynamic group with varied scientific funding sponsors. The ideal candidate has the ability to coordinate multiple tasks/projects, has great attention to detail, works independently and under pressure, uses tact and discretion, and maintains superior organizational skills. Successful candidates will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.   The internal working title for this position is Administrative Associate I.  It is recommended that the successful candidate submit work samples, which can include a Power-Point, Spreadsheet, Memo and/or Procedure that demonstrates an ability to perform the essential functions listed below.     
Job ID
2021-1534
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Technology Trade and Export Officer (TTEO) to join the Administration Department for less than 20 hours per week. This is a casual, non-exempt position, and is eligible for casual benefits. Reporting to the Woods Hole Operational Security Manager, the TTEO is responsible for engaging with scientific and engineering researchers to facilitate adherence to appropriate regulations and laws regarding trade, export, important, and acquisitions. In particular, the TTEO is the focal point for sensitive trade, export, and acquisitions efforts across the Institution.
Job ID
2021-1516
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is searching for a Director, Advancement Services (DAS) to join our Advancement team. This is a regular, full-time, exempt position, and is eligible for full benefits.   Reporting to the Vice President for Advancement and Chief Marketing Officer, this position is responsible for the strategic design, development and implementation of support functions that will enable WHOI to effectively achieve its goals in communications, fundraising and donor engagement. This position is also responsible for managing the Development teams services functions which include but are not limited to administrative support, gift accounting, reporting and stewardship.   This position is a member of the Advancement leadership team and is an active participant in programmatic planning as part of that team. This position will be a key decisionā€maker and will be called upon to address critical needs which occur on short notice and requires immediate action.
Job ID
2021-1504
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department plans to hire a Administrative Associate to assist with coordinating and supporting the activities and functions of the Department research enterprise.  The successful candidate will provide experienced and knowledgeable administration support of grants and contracts, executing tasks related to the whole life cycle of the project, from the initial proposal phase through award and close out. The role includes financial monitoring, forecasting, and reporting elements associated with research projects, as well as day-to-day administrative support for scientific and engineering staff.  The work is varied and rewarding.   Reporting to the Department Administrator, the Administrative Associate will provide complex administrative support to the Department Administrator, Principal Investigators (PIs) and technical staff related to both pre- and post-award related activities. This position will provide key support to a fast-paced, dynamic group with varied scientific and engineering funding sponsors. The ideal candidate has the ability to coordinate multiple tasks/projects, work independently and under pressure, use tact and discretion, and maintain superior organizational skills. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.   The internal working title for this position is Administrative Associate I.   
Job ID
2021-1498
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is searching for a qualified Administrative Assistantto join the Applied Ocean Physics & Engineering department.  This position will provide day-to-day administrative support for scientific and engineering staff. This position offers opportunity for growth and promotion. This is a regular, half-time, non-exempt position, and is eligible for full benefits.   The internal working title for this position is Administrative Assistant II. The final level of the position will be determined commensurate with the selected candidate's level of education and experience.
Job ID
2021-1497
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for an Assistant Stockroom Coordinator to join the Finance & Accounting Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.   As a member of the Stockroom Team, this position is responsible for contributing to and continually improving an efficient and cost-effective process designed to assist Institution staff in their procurement of goods and services from the stockroom. This work must be performed in compliance with Institution policies and government regulations, and involves close collaboration with other groups through an integrated on-line procurement process of Stores Inventory, Accounts Payable, Purchasing and Receiving. This position requires minimal direction and regularly exercises independent judgement and discretion. As a contributing member of the team, this position must be committed to the common purpose, performance goals and approach for which team members hold themselves mutually accountable.   The internal title for this position is Stockroom Representative I.
Job ID
2021-1496
Category
Administrative
Location : Location
US-MA-Woods Hole