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Reporting to the Associate Dean, the Graduate Admissions and Student Affairs Officer serves as a primary contact for applicants, students, and staff on admissions matters. Is committed to providing a student-oriented atmosphere, acts as liaison between students and administration, coordinates student events, and acts as a resource for students regarding a wide range of issues and concerns. The position requires an on-site presence for at least 3 days/week.   Cover letter is required.
Job ID
2024-2272
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is hiring Seasonal Retail Associates to work 20-25 hours/week (approximately mid-May through September 2024) in our two WHOI Stores in Woods Hole, MA. WHOI Seasonal Retail Associates support the day-to-day operations of the WHOI Ocean Science Discovery Center Store and the WHOI Visitor Center Store to ensure smooth daily operations at both locations.   This is a temporary (seasonal), casual, and non-exempt position. The internal working title for this position is Discovery Center Assistant.
Job ID
2024-2267
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Insitution is searching for an Accounting Intern to fill a summer internship from May 2024 – August 2024 to work in the General Accounting department and assist in day to day financial accounting duties and financial accounting projects. Our goal is to provide the intern with hands on financial accounting skills that will support the intern’s education and financial management growth and development.   The internship will run through the summer of 2024 and will be based in the Challenger Building in Woods Hole. The intern will report directly to the Director of Accounting and will work alongside the General Accounting Team. This is a non-exempt, casual position.
Job ID
2024-2261
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Post Award Administrator to work within the Marine Chemistry & Geochemistry (MCG) Department. This position will have the opportunity to be hybrid (partially remote) or fully on-campus. This is a regular, full-time, exempt position, and is eligible for full benefits.  Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office.  This position provides support in research administration, regulatory compliance, and financial management, including all aspects post-award administration, in a fast-paced, dynamic program. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment. 
Job ID
2024-2258
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution’s (“WHOI”) Office for Technology Transfer (“OTT”) Entrepreneur in Residence (“EIR”) Program aims to coach and mentor WHOI innovators towards successful technology commercialization and/or new venture creation, as well as to connect WHOI technologies with seasoned industry experts, executives, venture capitalists, and serial entrepreneurs. By doing so, we hope to leverage the deep domain expertise of these individuals to help accelerate the path of these promising technologies towards market success and broad impact. The WHOI OTT EIR is encouraged to engage regularly with WHOI innovators, entrepreneurs, and the technology transfer team, in order to help WHOI further develop these technologies, and grow the entrepreneurial community.
Job ID
2024-2255
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution is seeking a Senior Administrate Assistant II - Major Gifts. Reporting to the Director of Advancement Operations and Stewardship, this position provides support for major gift officers, contributing significantly by anticipating, prioritizing and initiating projects in support of their fundraising objectives. The successful candidate will develop an understanding of fundraising processes and best practices to update and maintain donor records in the Raiser’s Edge database and develop and run analytical reports and mailing lists. Assist fundraisers with the development of solicitation strategies and collaborate with fellow Advancement Operations colleagues to develop and employ effective and efficient processes in support of the Development team. Ability to communicate effectively with donors and individuals outside of the WHOI community required. This is a full-time, non-exempt position and is eligible for benefits. This is a hybrid position.  
Job ID
2024-2246
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution (WHOI) seeks aDirector of Development, Principal and Major Gifts to lead a dynamic major gift team, while actively managing a portfolio of existing donors to support the ambitious and strategic fundraising growth of the organization. This position will be responsible for leading the team to drive WHOI’s For Our Ocean Campaign to secure leadership and transformational gifts.  In this role, will balance the day-to-day management of a team of major gifts development professionals, as well as the management of a select portfolio of individual donors with the capacity to make 6- and 7-figure gifts. Working closely with the Chief Development Officer, the Director will also be responsible for the strategic identification, cultivation, solicitation and stewardship of principal and major gifts prospects who are at various stages in their relationship with WHOI. They will work closely with the Events team to ensure cultivation and stewardship events are well positioned for the team’s success.  The ideal candidate will be highly professional and able to adapt to emerging opportunities within a fast-paced environment. They will have 10+ years of fundraising experience and at least five years managing frontline fundraisers with a proven ability to motivate, engage and work collaboratively at all levels. The demonstrated ability to plan, execute and close 6- and 7-figure gifts is essential, as is a proven track record of success in identifying new donors. Experience raising major gifts for a research institution is preferred. The Director reports to WHOI’s Chief Development Officer. The candidate will be an engaged and energetic fundraiser who relishes the cultivating, soliciting, and stewardship of donors. They will be a natural relationship builder who takes a solutions-focused approach to development. They will be a natural leader with the presence, interpersonal skills, and energy to build relationships at all levels in service to WHOI; a true team player who has collaborative instincts, an inclination to integrate efforts, and the tolerance for ambiguity and uncertainty in a complex environment. This is a hybrid position. Interested applicants should include both a cover letter and curriculum vitae (CV) as part of the application.
Job ID
2024-2245
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for an OOI Community Engagement Manager to join the Applied Ocean Physics & Engineering Department. This is a regular, full-time, exempt position, and is eligible for benefits.   The Ocean Observatories Initiative (OOI) Community Engagement Manager is responsible for managing and implementing engagement efforts to maximize the use of OOI data among the scientific community, resulting in increased OOI-based publications in peer-reviewed journals, citations of those publications, and funded awards to use OOI or infrastructure for scientific research. The Manager works in the OOI Program Management Office (PMO) and collaborates with the OOI Marine Implementing Organizations (MIOs) to identify and develop OOI related content and to amplify stories and messaging using channels including meetings, print, social media, email, and web.
Job ID
2024-2244
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is the world's leading, independent non-profit organization dedicated to ocean research, exploration, and education; it is dedicated to advancing knowledge of the ocean and its connection with the Earth system through a sustained commitment to excellence in science, engineering, and education, and to the application of this knowledge to problems facing society. We are located in Woods Hole, MA (on beautiful Cape Cod) walking distance to stunning beaches, bike paths, lighthouses, and island ferries.    We are currently seeking a PreAward Analyst II to join the Grant and Contracts Services (GCS) team. The PreAward Analyst II works collaboratively with Principal Investigators (PIs), Department Administrators (DAs), department and technical staff, campus administrative offices, and funding agencies to support the WHOI research community in the review and submission of proposals, as well as negotiation of new awards. We are seeking an Analyst experienced with proposals and awards from major federal sponsors (familiarity with National Science Foundation, Department of Defense, and Department of Energy is a plus) as well with industry and foundation sponsors and someone who is interested in gaining experience with, or strengthening their abilities in, award negotiation.   Candidates should have 3+ years of experience in research administration/grants management in an academic, academic medical center or research office setting involving interactions with individuals at all levels and experience providing high-level customer service as well as knowledge of federal and non-federal Research Administration/Grants Management. While we have a preference for someone with pre-award experience in a central sponsored programs office setting, we are open to candidates from other sponsored research backgrounds who are highly motivated to learn new skills and make an immediate and meaningful contribution to a growing team. This is a full-time, exempt position and is eligible for benefits. This position will have the option to be partially remote, fully remote, or fully on campus. This position reports to the Manager, PreAward Services.
Job ID
2023-2196
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is the world's leading, independent non-profit organization dedicated to ocean research, exploration, and education; it is dedicated to advancing knowledge of the ocean and its connection with the Earth system through a sustained commitment to excellence in science, engineering, and education, and to the application of this knowledge to problems facing society. The Oceanographic is located in Woods Hole, MA on beautiful Cape Cod, walking distance to stunning beaches, bike paths, lighthouses, and island ferries.    We are currently seeking a PostAward Analyst I to join the Grant and Contracts Services (GCS) team. The Post-Award Analyst I works collaboratively with Principal Investigators (PI’s), Department Administrators (DA’s), department and technical staff, campus administrative offices, and funding agencies to support the WHOI research community once an award is received by WHOI. Those activities include (but not limited to) facilitating the establishment of projects, ensuring compliance with funding and reporting regulations/guidelines, and monitoring the accounts in conjunction with departments and other offices.  We are seeking an Analyst with particular interest in managing foundation funding, working closely with the WHOI Development office on gift management as well as overseeing and managing institutionally funded projects in partnership with the Office of Deputy Director Vice President for Science & Engineering Staff.   Candidates should have 1-2 years of experience in research administration/grants management in an academic, academic medical center or research office setting involving interactions with individuals at all levels and experience providing high-level customer service as well as knowledge of federal and non-federal Research Administration/Grants Management in a department, central office or nonprofit setting. This is a full-time, exempt position and is eligible for benefits. This position will have the option to be partially remote, fully remote, or fully on campus.  
Job ID
2023-2194
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) seeks a senior leader to ensure the institution advances its imaging capabilities and impact. WHOI has received a grant to support this position, which will report directly to WHOI’s Deputy Director and Vice President for Science and Engineering.   The primary role of the Director of Imaging Technology is to build on WHOI’s existing capabilities and develop new opportunities for leadership in advanced underwater imaging. While WHOI researchers presently develop and deploy a wide variety of cutting-edge imaging technology, our imaging expertise is dispersed across departments throughout the Institution. The Director of Imaging Technology will bring together, support, and coordinate among these hubs of imaging expertise—and individual scientists, researchers, and technical staff—in order to drive collaboration, increase efficiencies, accelerate technological innovation, and advance WHOI science, discovery, and ocean exploration.   The Institution is committed to ensuring that the institution is at the forefront of undersea imaging technology and the long-term success of the individual who occupies this important leadership role. This position is expected to collaborate and develop new avenues of sponsored development by working with WHOI researchers to provide imaging technology solutions for grant-funded research, and/or for outside clients including government agencies, peer institutions, and private-sector ocean exploration and media companies. In addition to working closely with WHOI’s scientific, engineering, and technical staff, the Director of Imaging Technology will be responsive to the imaging needs of WHOI Advancement (Communications and Development Departments), collecting, curating, and providing high-quality visual assets (video and still imagery) to support Institutional outreach and communications efforts.   This position is not initially supervisory, but it demands a dynamic leader with a positive, collegial mindset who can build teams, drawing on internal and external expertise. We seek a technologist with excellent interpersonal communication skills and high emotional intelligence, as well as broad expertise in diverse imaging technologies, data science, data management, and archiving.   This is a regular, full-time, exempt position and is eligible for full beneļ¬ts. The final level of the position will be determined commensurate with the selected candidate's level of education & experience.   INSTITUTIONAL CONTEXT - Advance WHOI’s mission and vision, as described in Vision2030 - Cultivate strong, positive working relationships with WHOI leadership, scientists, engineers, technical staff, and development and communications professionals across the Institution. - Support Institutional goals for diversity, equity, and inclusion. - Work to spark conversations, “collisions,” and collaborations across WHOI among imaging hubs and individual scientists, engineers, and technical staff, and to eliminate redundancies and inefficiencies.  
Job ID
2023-2075
Category
Administrative
Location : Location
US-MA-Woods Hole