Job Listings

At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  The HR Coordinator position at Woods Hole Oceanographic Institution provides critical administrative and HR functional support for the Human Resources staff, and provides important customer service to employees and the WHOI Community at large. In many points of contact, this position is the “first WHOI impression” for inquiries from candidates and importantly for new employees joining the Institution. This position is the central hub of the team, working to support the various HR disciplines by performing a variety of administrative and HR tasks. This is a full-time, non-exempt position and is eligible for benefits.    The internal working title for this position could be either Sr. Admin Assistant I/II. The final level of the position will be determined commensurate with the selected candidate's level of education & experience. This role is hybrid and primarily located onsite in Woods Hole.

The Woods Hole Oceanographic Institution is seeking an Accounts Payable Coordinator. Reporting to the Manager, Accounts Payable, this position is a member of the Accounts Payable Team you are primarily responsible for the efficient and timely processing, review & input of vendor invoices into the Institution’s ERP system. This will include both vendor invoices and employee expense reimbursements through the Institution’s credit card platform. This position requires strong collaboration across many departments within the Institution. This is a full-time, non-exempt position and is eligible for benefits. The work arrangement for this position is hybrid, with the expectation to be on-site 2-3 days/week.

The Woods Hole Oceanographic Institution (WHOI) is currently seeking an experienced Senior Finance Systems Analystwith expertise in financial systems and Workday to join our Financial Planning & Analysis and Finance Systems team.  The Senior Finance Systems Analystwill play a crucial role in analyzing and optimizing the Institution’s financial systems and processes.  This position works closely with WHOI’s Finance & Accounting and Information Systems teams, as well as other internal and external resources. This is a full-time, exempt position, and is eligible for benefits. This position can be performed remotely, with the ability to travel to the office on occasion when needed. 

Woods Hole Oceanographic Institution (WHOI) is currently searching for Project Manager to join the Marine Operations and Facilities Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This role is hybrid, 3 days per week on-site in Woods Hole, MA. Fully-remote applicants will not be considered.   This position is responsible for day-to-day management activities and coordination of a variety of projects across the institution under the direction and supervision of the Senior Program Manager/Director of Special Projects. The projects are generally at the institutional level, are complex in nature and include internal and external projects that manage scientific, facilities and other special projects as assigned.

Woods Hole Oceanographic Institution is seeking a Senior Human Resources Business Partner to join the People Operations team. This position is an individual contributor and is responsible for providing exceptional service through operational and strategic partnerships with supervisors, department administrators/leaders, as well as senior administration including complex employee and employment related matters and programs.  This role is responsible for the people-focused side of People Operations and the connection with the business side of department and Institution operations, responsible for establishing and enhancing these relationships, with particular focus on DEI and Workplace Climate goals. This is a regular, full-time, exempt position and is eligible for benefits. The successful candidate will play an important role which provides full-cycle talent-related services to departments, employees, managers, affiliates, foreign nationals, and other partners at WHOI. This is a hybrid work arrangement.   The Senior HRBP is a trusted service provider to employees, people managers, affiliates, foreign-nationals, and other partners, including Chairs and Department Administrators and other leaders within WHOI. This is a generalist position requiring accountability and ownership in the execution of the following functional areas of People Operations:    - Employee Relations - Coach people managers to handle complex employee and employment matters - Facilitate difficult and challenging conversations to achieve conflict resolution and closure recommendations - Manage Job Performance issues - Workplace Investigation Management - Foreign National Advisory and related programs - On-Boarding and Off-Boarding Programs - Organizational Development, including Succession Planning - Policy Guidance and Employment Law Compliance - Continual Process Improvement As a member of the People Operations team, the Senior HRBP participates in day-to-day collaboration with all functions within the team and brings a positive solution-oriented approach to work, assisting in whatever types of tasks and projects may be assigned to support the team’s mission.  The expectation is that the individual in this position will exercise independent thinking, work with a sense of urgency, and be able to plan and execute complex projects with little guidance. Furthermore, this position will serve as a mentor to other members on the team.

Woods Hole Oceanographic Institution is seeking a Digital Marketing Specialist to join the Communications team. This position is responsible for developing and implementing Woods Hole Oceanographic Institution’s digital marketing initiatives and efforts including paid advertising, promotions, emails, landing pages, lead generation, campaigns, marketing research, and reports.  This position is responsible for helping to strengthen WHOI’s brand, increase awareness of and engagement with the Institution, drive lead generation, and maximize revenue from online fundraising and merchandise sales. This position also coordinates and supports marketing needs of researchers and administration as appropriate.  Remote work option available for this position. This is a full-time, exempt position and is eligible for benefits. 

Woods Hole Oceanographic Institution is seeking a Staff Accountant to join the Finance and Accounting department. Reporting into the Director of Accounting, this position performs a range of accounting duties requiring a general understanding of accounting principles, experience compiling and analyzing data and report generation. Prepares work papers and other underlying documentation supporting transactions recorded in the Institution’s general ledger and financial reports. Uses internal policies and relevant external regulations to identify and provide input in recording and summarizing transactions. This is a full-time, exempt position and is eligible for benefits. 

The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department plans to hire a fulltime Senior Administrative Assistant to work within the Oceanographic Systems Lab (OSL).  The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide support to proposal preparation and award management, including financial monitoring and reporting, as well as day-to-day administrative support for engineering staff.  OSL is a fast-paced, dynamic lab with science and military funding sponsors.  The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world. This position is a important job that requires the applicant to represent the OSL “front office” as a professional entity to other high profile organizations that expect prompt and organized execution of business on high visibility, multimillion dollar projects.   The primary responsibility of the Senior Administrative Assistant is to provide a broad range of complex administrative support to the growing OSL REMUS team.  The ideal candidate has experience working professionally, exhibits exceptional attention to detail, can manage/coordinate multiple tasks/projects, and maintains superior organizational skills.  Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.   The internal working title for this position could be Senior Administrative Assistant I or Senior Administrative Assistant II, and the final title will be determined commensurate to the successful candidate's experience.

We are hiring a half-time position as the BioGeoSCAPES AccelNet coordinator. This is an exempt position and is eligible for benefits.  BioGeoSCAPES (www.biogeoscapes.org) is an emerging international program that aims to study microbial biogeochemistry and its influence on ocean metabolism and nutrient cycles across large spatial and temporal scales. A recent NSF AccelNet grant is supporting international community building activities to support the visioning and development of a BioGeoSCAPES program. The planned activities include large workshops on science planning, data management, intercalibration and model integration. In addition, a suite of education and career development activities are planned to build capacity among the next generation of scientists. The coordinator will contribute to the development and coordination of these efforts, working closely with the international organizing committee and subcommittees, as well as the US PI team and the Ocean Carbon & Biogeochemistry (OCB) Project Office. Strong organizational, communication (written and verbal), and interpersonal skills are essential. Domain knowledge in microbial biogeochemistry or other BioGeoSCAPES-related science would be valuable for this position but is not required. Interest and experience in education, career development and justice, equity, diversity, and inclusion (JEDI) efforts are also a plus. Willingness to travel and participate in virtual meetings outside of normal working hours is required due to the international nature of the effort. It would be preferred for the coordinator to relocate to the Cape Cod area, but remote work 2-3 days per week is possible.   The search will remain open until a suitable candidate is identified. This position is a half-time time appointment for one year from the start date with the possibility of reappointment for multiple years, contingent upon performance. Position start date is negotiable and anticipated to start in Summer or Early Fall of 2023. Salary is commensurate with the applicant’s qualifications and experience. 

Woods Hole Oceanographic Institution (WHOI) seeks a senior leader to ensure the institution advances its imaging capabilities and impact. WHOI has received a grant to support this position, which will report directly to WHOI’s Deputy Director and Vice President for Science and Engineering.   The primary role of the Director of Imaging Technology is to build on WHOI’s existing capabilities and develop new opportunities for leadership in advanced underwater imaging. While WHOI researchers presently develop and deploy a wide variety of cutting-edge imaging technology, our imaging expertise is dispersed across departments throughout the Institution. The Director of Imaging Technology will bring together, support, and coordinate among these hubs of imaging expertise—and individual scientists, researchers, and technical staff—in order to drive collaboration, increase efficiencies, accelerate technological innovation, and advance WHOI science, discovery, and ocean exploration.   The Institution is committed to ensuring that the institution is at the forefront of undersea imaging technology and the long-term success of the individual who occupies this important leadership role. This position is expected to collaborate and develop new avenues of sponsored development by working with WHOI researchers to provide imaging technology solutions for grant-funded research, and/or for outside clients including government agencies, peer institutions, and private-sector ocean exploration and media companies. In addition to working closely with WHOI’s scientific, engineering, and technical staff, the Director of Imaging Technology will be responsive to the imaging needs of WHOI Advancement (Communications and Development Departments), collecting, curating, and providing high-quality visual assets (video and still imagery) to support Institutional outreach and communications efforts.   This position is not initially supervisory, but it demands a dynamic leader with a positive, collegial mindset who can build teams, drawing on internal and external expertise. We seek a technologist with excellent interpersonal communication skills and high emotional intelligence, as well as broad expertise in diverse imaging technologies, data science, data management, and archiving.   This is a regular, full-time, exempt position and is eligible for full benefits. The final level of the position will be determined commensurate with the selected candidate's level of education & experience.   INSTITUTIONAL CONTEXT - Advance WHOI’s mission and vision, as described in Vision2030 - Cultivate strong, positive working relationships with WHOI leadership, scientists, engineers, technical staff, and development and communications professionals across the Institution. - Support Institutional goals for diversity, equity, and inclusion. - Work to spark conversations, “collisions,” and collaborations across WHOI among imaging hubs and individual scientists, engineers, and technical staff, and to eliminate redundancies and inefficiencies.  

The Woods Hole Oceanographic Institution (WHOI) is dedicated to advancing knowledge of the ocean and its connection with the Earth system through a sustained commitment to excellence in science, engineering, and education, and to the application of this knowledge to problems facing society. WHOI’s team of scientists and engineers are committed to understanding all facets of the ocean as well as its complex connections with Earth’s atmosphere, land, ice, seafloor, and life—including humanity. This is essential not only to advance knowledge about our planet, but also to ensure society’s long-term welfare and to help guide human stewardship of the environment. Help us explore and learn more about the ocean and the many mysteries it holds.   WHOI seeks a Major Gifts Officer (working title of Development Director) to manage and further cultivate a strong group of existing donors in the greater New York City region to support the ambitious and strategic fundraising growth of the organization. In particular, this positon will be responsible for working with the team to drive WHOI’s campaign and be responsible for identifying, cultivating, soliciting, and stewarding major gift donors and prospects. The successful candidate for this position will need to be based in the New York City region.    Key to success in this role will be identifying and building relationships with new prospects, as well as strengthening relationships with existing donors to maximize philanthropic support. In addition to soliciting major gifts, this position will develop ways in which donors can support the future of WHOI through transformational campaign gifts.   This position will report to the Chief Development Officer and will work closely with other Development colleagues and key stakeholders to expand and grow the fundraising efforts of WHOI.     Please submit a cover letter in addition to CV.