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At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented recruiting professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a (Senior) Talent Acquisition Partner. This is an important outward-facing role which provides talent-related services to managers, department administrative staff, employees, affiliates, foreign nationals, and other partners at WHOI.  This is a strategic recruitment position and requires accountability and ownership in the execution of the following: provide a consultative approach with hiring managers,  source passive candidates, build pipelines for reoccurring roles, drive key recruitment metrics, and process improvement.   As a member of the Human Resources team, the (Senior) Talent Acquisition Partner is expected to participate in day-to-day collaboration with all functions within the HR team and bring a positive approach to work and assist in whatever types of tasks may be assigned to support the team’s mission.   The (Senior) Talent Acquisition Partner will work to support the recruitment of Woods Hole Oceanographic Institution’s positions to find qualified talent to fill roles with a special interest in sourcing of qualified diverse candidates.  In addition, this position may assist with more general Talent needs at the Institution as directed.  The internal title of this role will be Talent Acquisition Partner or Senior Talent Acquisition Partnerwith the level determined by the selected candidate’s years of experience.
Job ID
2022-1755
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented, problem-solving HR professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a Manager – Data Analytics and HRIS Systems.    This role is central to hands-on data and systems driven activities in the HR team and is responsible for the management of the HRIS and related systems, quality data capture, and provides development and delivery of complex analytics and reporting, often with tight deadlines. This individual is responsible for understanding data flow, optimizing HRIS systems and integration with other HR, vendor, and other institutional systems. This position regularly leverages advanced excel skills for analytics and reporting, strong internal data auditing and problem-solving skills to ensure data integrity in all aspects of work. Act as a financial analyst partner on reporting including the DEI analytics, executive dashboard, HR budget processes and other analytics related projects. This central HR role, understands and supports day-to-day activities throughout the HR department, utilizing multi-HR discipline experience to execute reporting, analytics as well as project management, including reporting related to external audits, budget preparation and Diversity and Equity reporting. This position supervises and mentors an HRIS Data Analyst who is responsible for the day-to-day activities (such as data entry and data integrity) and system administration of the HRIS and applicant tracking systems.   Partner with Finance and Accounting, by delivering accurate and detailed analytics and calculations to further accurate financial reporting. Partner successfully with internal Payroll and third-party administrators by timely updating of files and communications. Partner with the Business Systems team in the Information Services department, Payroll and Finance to integrate HR professional expertise into processes of maintaining and improving the HR systems. As an integrated member of the HR team, work collaboratively with all members of the HR team and mentor other HR members based on experience and role.   Routine work will include management of and interfacing with IS systems for data entry, files, and reporting. Together with HR team members ensure work is performed efficiently with high quality results and that programs are delivered with exceptional customer service for our employees, affiliates, and vendors. Important focus is integrating broad understanding of all HR disciplines with an understanding of the strategic plans of the department and ensuring timely and accurate execution of all related compliance and day-to-day activities; including but not limited to ERISA, ACA, IRS regulations and other legislative rules that impact payroll, benefits and HR. Special attention is given to process improvement to contribute to the planning of cost-effective, market-competitive employment programs and benefits consistent with the Institution’s overall strategic plan and objectives to meet fiduciary responsibilities. Incorporating HR best practices is essential when documenting procedures to ensure consistent application of process to facilitate training, and compliance.    WHOI offers an excellent benefits package with many great offerings.  Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program. Also, we will assist with relocation expenses.
Job ID
2022-1743
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving development professional to join our talented Advancement team as Director of Corporate and Foundation Relations . This is a regular, full-time, exempt position and is eligible for benefits.   Reporting to the Chief Development Officer (CDO), and working closely with WHOI’s principal investigators (PIs) and administrative leadership, this position is responsible for leading institutional philanthropy through the creative engagement of foundations and corporations. The Director sets the strategic direction and then executes a comprehensive annual plan for the Office of Corporate and Foundation Relations (CFR) to achieve an annual eight figure fundraising goal.   The position manages all aspects of corporate and foundation philanthropic relationships, including identifying, cultivating, soliciting, and stewarding CFR prospects of the Institution; participates in the implementation of solicitation strategies, ensures compliance with foundation guidelines, including required reporting procedures and financial monitoring of grants. In addition to overseeing their own portfolios, it is important that the CFR team members conduct research to identify new opportunities that leverage broad scale investment in WHOI’s priority programs and initiatives within funder guidelines.  
Job ID
2022-1741
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference. The HR Coordinator position at Woods Hole Oceanographic Institution provides critical administrative and HR functional support for the Human Resources staff, and provides important customer service to employees and the WHOI Community at large. In many points of contact, this position is the “first WHOI impression” for inquiries from candidates and importantly for new employees joining the Institution. This position is the central hub of the team, working to support the various HR disciplines by performing a variety of administrative and HR tasks.   The internal working title for this position could be either Sr. Admin Assistant I/II. The final level of the position will be determined commensurate with the selected candidate's level of education & experience. This role is primarily located onsite in Woods Hole.    WHOI offers an excellent benefits package with many great offerings.  Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program.
Job ID
2022-1735
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.    This is a regular, full-time, non-exempt position and is eligible for full benefits. This position reports to the Manager, Accounts Payable. As a member of the Accounts Payable Team, you are primarily responsible for the efficient, accurate and timely processing, review & input of vendor invoices into the Institution’s ERP system. This will include both vendor invoices and employee expense reimbursements through the Institution’s credit card platform. This position requires strong attention to detail, as well as collaboration across many departments within the Institution. Duties may be re-assigned to cover for others in the department as work load requires. The role can be remote / hybrid.
Job ID
2022-1733
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving Marketing professional to join our talented Communications team as a Director/Associate Director of Marketing . The level of the position will be determined by a variety of factors including total related experience, years of experience, types of roles held, career progression, etc. This is a regular, full-time, exempt position and is eligible for benefits.   Reporting to the Chief Communications Officer, this position is responsible for developing and implementing Woods Hole Oceanographic Institution’s marketing strategies, campaigns, and efforts that strengthen WHOI’s brand, increase awareness of and engagement with the Institution, drive lead generation, and maximize revenue from online fundraising and merchandise sales. This individual serves as liaison with outside marketing agencies and contractors and will spearhead ongoing evaluation and reporting on communications and marketing efforts to identify trends and provide actionable insights and ideas. This position also coordinates and supports marketing needs of researchers and administration as appropriate.  Remote work option available for this position.   In addition to uploading your cover letter, please upload examples of marketing work such as campaigns, email marketing, lead generation efforts, and social media.
Job ID
2022-1726
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is looking for a General Accounting Intern to join the General Accounting department. This is a temporary, casual (8-10 hours a week), non-exempt position, and is eligible for casual benefits.    General Accounting is looking to fill a summer internship from May 2022 – August 2022 to work in the General Accounting department and assist in day-to-day financial accounting duties and financial accounting projects. Our goal is to provide the intern with hands on financial accounting skills that will support the intern’s education and financial accounting growth and development.   Internship will run through the summer of 2022 and will be on-site in Woods Hole. The intern will report directly to the Director of Accounting and will work alongside the General Accounting Team.
Job ID
2022-1723
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented, problem-solving HR professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a Sr. HR Partner - Talent or an HR Partner - Talent. The level of the position will be determined by a variety of factors including total related experience, years of experience, types of roles held, career progression, etc. This is a regular, full-time, exempt position and is eligible for benefits. This is a regular, full-time, exempt position and is eligible for full benefits. The successful candidate will play an important role which provides full-cycle talent-related services to departments, employees, managers, affiliates, foreign nationals, and other partners at WHOI. This is a hybrid role with 2 days/week scheduled at our office in Woods Hole, MA.    The Sr. HR Partner - Talent or HR Partner - Talent.is an important outward-facing role which provides talent-related services to departments, employees, managers, affiliates, foreign nationals and other partners at WHOI.  This is a generalist position that requires accountability and ownership in the execution of the following functional areas of Human Resources: Talent Acquisition, HR Operations, Organizational Development, Foreign National Advisory, and Process Improvement.   The position is a business partner to assigned departments within the Institution and is responsible for aligning business objectives with employees and management. The position fosters partnerships across the HR function to deliver value-added services to management and employees that reflects the business objectives of the Institution.  The Sr. HR Partner – Talent maintains an effective level of business literacy about their assigned departments’ strategic plans, culture, people related needs and its competition.  The position requires the ability to act with urgency, build relationships quickly, act independently, use all technology and systems effectively, and exercise critical and independent thinking to complete projects with little guidance.  This position is a critical member of the Talent team and is expected to understand the work of teammates to backup while out of the office and assist as needed during peak times.   WHOI offers an excellent benefits package with many great offerings.  Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program. Also, we will assist with relocation expenses.
Job ID
2022-1720
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department is seeking a Receiving Clerk to work within the Oceanographic Systems Lab (OSL). This is a regular, full-time, non-exempt position, and is eligible for full benefits. The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide receiving and materials handling support, as well as day-to-day administrative support for engineering staff.  OSL is a fast-paced, dynamic lab with science and military funding sponsors.  The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world.   The primary responsibility of the Receiving Clerk is to provide material coordination support to the growing OSL REMUS team.  The ideal candidate has experience working professionally, exhibits a strong attention to detail, can manage/coordinate multiple tasks/projects, and maintains strong organizational skills.  Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.  
Job ID
2022-1718
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Property  Administrator (fixed asset) to join the Finance & Accounting Department.  As a key member of the Property Department, the position will report to the Property Officer. The successful candidate is responsible for contributing to and continually improving an efficient process designed to assist Institution staff in the tracking of property through an on-line integrated procurement process of Accounts Payable, Purchasing and Receiving, in compliance with Institution policies and government regulations.   This is a regular, full-time, non-exempt position, and is eligible for full benefits.
Job ID
2022-1715
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Manager, Accounts Payable. Reporting to the Director of Accounting, this position manages and directs the accounts payable function for WHOI. This role is responsible for ensuring the efficient and effective operation of all Accounts Payable (AP) processes, accuracy and timeliness of data processing, and issuance of payments. This individual must understand and be able to leverage the ERP system as it applies to AP as well as the interfaces with other systems. This position requires strong collaboration across the Institution and provides daily leadership to the accounts payable team. Requires minimal direction; independent judgment and discretion exercised; unusual and/or unprecedented situations may be referred to senior colleagues for counsel and/or action.   This is a regular, full-time, exempt position and is eligible for full benefits.
Job ID
2022-1711
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking a Post-Award Analyst to work within the Grant and Contract Services (GCS) Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This position will have the option to be partially remote, fully remote or fully on campus.   The Post-Award Analyst is a member of the Grant and Contract Services (GCS) team and works collaboratively with Principal Investigators (PI’s), Department Administrators (DA’s), department and technical staff, campus administrative offices, and funding agencies to support the WHOI research community once an award is received by WHOI. Those activities include (but not limited to) facilitating the establishment of projects, ensuring compliance with Institutional and government funding and reporting regulations and guidelines, monitoring expenses for unallowable charges, monitoring cost share, completing financial status reports (FSRs), and closeout. The Analyst will be responsible for a portfolio of awards for multiple PI’s within one or two departments.
Job ID
2022-1709
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Pre-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits.   Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position serves as the initial point of contact to coordinate the proposal submission process for a portfolio of PI’s. The department supports a fast-paced, dynamic research environment with federal and non-federal sponsors.  The work is varied and rewarding. The selected candidate will be responsible for identifying funding opportunities, preparing proposals for submission, and collaborating with GCS on award set up and subawards. This individual will function as a departmental subject-matter expert on proposal preparation and submission and remain consistently abreast of updates or changes, particularly with respect to federal regulations.   The ideal candidate has excellent analytic, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.
Job ID
2022-1688
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking a Director of Volunteer Leadership to join our Advancement department.  Reporting to the Vice President for Advancement and Chief Marketing Officer and the Chief Development Officer, this position will manage activities/functions of volunteer groups at Woods Hole Oceanographic, including the Corporation, Life Trustees, Board of Trustees’ Advancement Committee, regional chapters, and President’s Council. Primary responsibilities include communication with volunteer leaders, planning and execution of meetings and events, preparation of related materials, management of nominating processes, and member cultivation and stewardship.   This position works closely with the multiple partners across the Advancement Team, members of the Communications Team, and the Director’s office. The diverse functions of this position require the ability to juggle competing priorities, initiative, proactive problem-solving and a high level of diplomacy. Flexibility, discretion and confidentiality are required.   WHOI is seeking a highly detailed, articulate, and poised professional who thrives as a self-starter. Excellent written and spoken communications skills as well as a strong customer service mentality are a must. This is a regular, full-time, exempt position, and is eligible for full benefits.
Job ID
2022-1675
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Post-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits. Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position provides support in research administration, regulatory compliance, and financial management, including all aspects of post-award administration, in a fast-paced, dynamic program with a focus on federal contract funding. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.    The selected candidate will be responsible for evaluating AOP&E federal contracts including DoD, IDIQ, CPFF, and FFP for compliance with FAR, DFARS and related regulations and requirements. This individual will function as a departmental subject-matter expert on federal contracts and grants and remain consistently abreast of updates or changes to federal contracting regulations.
Job ID
2022-1667
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Sr. Administrative Assistantto join the Advancement department. This is a regular, full-time, non-exempt position and is eligible for full benefits.  This position will provide day-to-day administrative support for the Development Events team. Reporting to the Director of Events & Donor Engagement, the Sr. Administrative Assistantneeds to be able to manage multiple projects on deadline as the team plans and implements 50+ events each year. The Sr. Administrative Assistant should want to be a valuable contributor on high-performing team and also be able to work independently to accomplish tasks.   The internal working title for this position is Sr. Administrative Assistant II and the final level will be determined commensurate with the successful candidate's skills and experience.
Job ID
2022-1660
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Staff Accountant, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This role is Hybrid and does involve 2-3 days per week on site.    While working independently, this position performs diversified accounting duties requiring a general understanding of accounting principles, experience compiling and analyzing data and report generation. Prepares work papers and other underlying documentation supporting transactions recorded in the Institution’s general ledger and financial reports. Uses internal policies and relevant external regulations to identify and provide input in recording and summarizing transactions.   The internal working title for this position will be Accountant III.
Job ID
2021-1631
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is currently searching for a Licensing Associateto join the Office for Technology Transfer. This is a regular, full-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working a hybrid remote schedule or onsite. The successful candidate must be available for 20-30% travel to both Woods Hole & Boston area as needed.   Reporting to the Assistant Director of Technology Transfer, the Licensing Associate is responsible for the identification of commercially attractive technologies developed by WHOI Inventors, collaboration with WHOI staff to evaluate and prioritize technologies for commercial potential, and development and implementation of strategies for licensing technologies to commercialization partners. The Licensing Associate also have a strong business development role and will leverage industry expertise to foster and deepen key relationships and communications with WHOI researchers and work to advance the development and commercialization of ground-breaking technologies by fostering strategic relationships with industry partners. As a liaison to industry resources, the Licensing Associate will have a service-oriented role, continually developing and effectively communicating a working knowledge of WHOI’s capabilities to the outside world.  This position requires a highly motivated and professional individual who enjoys collaborative opportunities, occasional public speaking, and a dedication to the ocean sciences. A combined strategic and execution-oriented mindset will be most successful in this role.
Job ID
2021-1571
Category
Administrative
Location : Location
US-MA-Woods Hole