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Woods Hole Oceanographic Institution is currently searching for a Safety Assistant to join the Environmental Health & Safety Department. This is a temporary, casual, non-exempt position, and is not eligible for benefits. The anticipated schedule may be 10-40 hours per week during the winter and spring could range from 1-5 days per week. 
Job ID
2022-1896
Category
Administrative
Location : Location
US-MA-Woods Hole
Reporting to the Associate Dean, the Graduate Admissions and Student Affairs Officer serves as a primary contact for applicants, students, and staff on admissions matters. Is committed to providing a student-oriented atmosphere, acts as liaison between students and administration, coordinates student events, and acts as a resource for students regarding a wide range of issues and concerns. This is a regular, full-time, exempt position and is eligible for benefits. This role is hybrid and required to be on-site a minimum of 2 days per week, and preferably more   Cover letter is required.
Job ID
2022-1884
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  The Development Office is looking for an organized, proactive, team-oriented, problem-solving administrative professionals support our Major and Planned Giving team as Sr. Administrative Assistant II.  This is a regular, full-time, exempt position and is eligible for benefits   Reporting to the Director of Advancement Services, this position provides support for the Development Directors in the Major and Planned Giving units by contributing significantly by anticipating, prioritizing and initiating projects in support of the fundraising objectives. The successful candidate will develop an understanding of fundraising processes and best practices to update and maintain donor records in the Raiser’s Edge database and develop and run analytical reports and mailing lists. Assist fundraisers with the development of solicitation strategies and collaborate with fellow Advancement Services colleagues to develop and employ effective and efficient processes in support of the Development team.   Ability to communicate effectively with Trustees, Members of the Corporation, major donors and individuals outside of the WHOI community required.
Job ID
2022-1879
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  The Development Office is looking for an organized, proactive, team-oriented, problem-solving administrative professional to support our Corporate and Foundation Relations team as Sr. Administrative Assistant II.  This is a regular, full-time, non-exempt position and is eligible for benefits.   Reporting to the Director of Corporate and Foundation Relations (DCFR), this position provides support to the CFR unit and plays an integral role in managing and supporting the needs of the DCFR and the Associate Director of CFR.  The Sr. Administrative Assistant II of CFR plays a key role by anticipating, prioritizing and initiating projects in support of the fundraising objectives. The successful candidate will develop an understanding of fundraising processes and best practices to update and maintain donor records in the Raiser’s Edge database and develop and run analytical reports and mailing lists. Assist fundraisers with the development of solicitation strategies and collaborate with fellow Advancement Services colleagues to develop and employ effective and efficient processes in support of the Development team.   Ability to communicate effectively with foundation program managers, donors, scientific staff and others outside of the WHOI community required.
Job ID
2022-1878
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Pre-Award Manager to work within the Applied Ocean Physics and Engineering (AOPE) Department. This is a supervisory position and will have the opportunity to be fully on-campus or hybrid (partially remote). This is a regular, full-time, exempt position, and is eligible for full benefits. Reporting to the Department Administrator and maintaining a strong working relationship with the Grants and Contracts Services (GCS) Office, this position serves as the initial point of contact to coordinate the proposal submission process and supports the Department in all aspects of research administration required for the smooth operation of the Applied Ocean Physics & Engineering Department. The Department is a unique collection of scientists, engineers, technical support personnel and students conducting research into ocean processes from the surf zone to the abyssal depths. Our engineers design a wide array of instruments, vehicles, and observing systems, developing cutting-edge technology for scientific and US Navy applications. The internal job title will be Administrative Associate II, with a working title of "AOPE Pre-Award Manager".
Job ID
2022-1872
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is looking for a Senior Administrative Assistant II to join the Marine Chemistry & Geochemistry Department. This position provides confidential, complex administrative support to the Department Chair and Department Administrator. This is a regular, full-time or three-quarter time (30 hours per week), non-exempt position, and is eligible for full benefits.  
Job ID
2022-1863
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently seeking a Public Relations Specialist to join the Communications Department. This is a regular full-time exempt position and is eligible for benefits.   Reporting to the Director of Public Relations, the Public Relations Specialist is responsible for supporting and helping to advance WHOI’s public and media relations efforts with the goals of maintaining a positive image of the WHOI brand, increasing brand awareness and engagement, raising broad awareness of the importance of the ocean and ocean research, and supporting Institutional and departmental initiatives, as necessary. The Public Relations Specialist is a major contributor to WHOI’s earned media strategy and supports crisis communications, community relations, content development, and other related communications tasks as directed. The candidate will also have a strong knowledge of social media tactics and channels as they relate to the communications function.     The internal working title for this position is Public Relations Specialist.   
Job ID
2022-1861
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is looking for an Sr. Administrative Assistant II to join the Geology & Geophysics Department. This position provides complex administrative support to the Department's scientists and technical staff, whose research spans a wide variety of topics aimed at furthering our understanding of the dynamic processes of the Earth, Ocean, and Atmosphere. The selected candidate will be joining a small administrative team, working in a fast-paced, detail-oriented environment with federal and non-federal sponsors.    This administrative position focuses on pre- and post-award related activities. The ideal candidate has the ability to coordinate multiple tasks and projects independently; has excellent interpersonal and communication skills for interacting effectively with a diverse population; has superior organizational skills for managing complex information; and has great attention to detail for executing a variety of adminstrative tasks.   The internal working title for this position is Sr. Administrative Assisant I.  The level of the position will be determined and commensurate with the selected candidate's level of education and experience. This is a regular, full-time, non-exempt position, and is eligible for full benefits.   Applicants: please submit a cover letter as part of your application.  
Job ID
2022-1856
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution seeks a strategic, proactive, and team-oriented Director of Corporate and Foundation Relations to join their talented Advancement team.   About Woods Hole Oceanographic Institution Founded in 1930, the mission of Woods Hole Oceanographic Institution (WHOI) is to understand the ocean for our planet and our future. At WHOI, some of the most world’s most talented ocean scientists and engineers are pursuing this aspiration by pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.   Today, the WHOI community includes 1,000 scientific and technical staff, ships’ crew and administrative support staff, as well as about 130 Joint Program students. All of these individuals contribute to a common goal: to help advance research and understanding of the ocean and its role in shaping the planet and in sustaining life on Earth.   To guide the Institution into the next decade and beyond, WHOI leadership crafted an ambitious plan, Vision 2030, that focuses on three strategic actions: Investing in Inclusive Excellence, Leading Innovation, and Engaging the World. It is guided by a set of core values that frame how WHOI views itself and looks at the world, and how the scientific community, policymakers, funders, industry, and the public will be engaged in its work. These core values include: • A passion for innovation and discovery • The capacity to take on challenges of extraordinary scale and complexity • An enduring commitment to rigorous, independent, and trusted science • Distinctive capabilities in ocean science and engineering, exploration, education, and marine operations • A close-knit community of distinguished, committed, and entrepreneurial staff   In addition, WHOI has embraced diversity, equity, and inclusion principles that will develop a more welcoming and supportive environment in which the voices of all people are fully represented and fully heard. Earth and ocean sciences are among the least diverse of the natural and physical sciences, so WHOI leadership will lead a community-wide effort to recruit and retain new generations of scientists and engineers from diverse backgrounds and to better reflect the larger society it serves. WHOI is proud of this commitment and believes it is essential to its future, its science, and its larger engagement with society.   For more information about Woods Hole Oceanographic Institution, please visit: https://www.whoi.edu/   About Philanthropy at Woods Hole Oceanographic Institution WHOI has a strong history of fundraising from a broad base of supporters, and the cultivation of philanthropic giving from individuals, corporations, and foundations has been instrumental to advancing the mission of understanding of the ocean. Private philanthropy in particular has been an integral part of WHOI’s success since it was founded in 1930, and charitable organizations such as the Rockefeller Foundation helped establish the Institution’s endowment, funded the construction of new buildings and research vessels, and provided preliminary operating expenses. Today, private funding continues to support innovative ideas, technologies, and scientific discoveries. With a collaborative 20-person development team, WHOI has been named a four-star charity by Charity Navigator for 10 consecutive years, a distinction achieved by only two percent of U.S. charities. Support for WHOI from donors reached $35M in 2021, and results are projected to exceed $90M in 2022 (including a $25M gift from an anonymous foundation), 40% of which is anticipated to come from corporate and foundation partners. WHOI is in the early phase of a comprehensive campaign and the new Director will play a significant role in the success of the campaign through the careful stewardship of WHOI’s current supporters and ambitious identification and solicitation of new prospects and funding partners. About the Position The Director of Corporate Foundation Relations will report to the Chief Development Officer (CDO) and will work closely with WHOI’s principal investigators (PIs) and dynamic and visionary new leadership, to lead institutional philanthropy through the creative engagement of foundations and corporations. The position manages the Associate Director of Corporate and Foundation Relations and will set the strategic direction for, and then execute, a comprehensive annual plan for the Office of Corporate and Foundation Relations (CFR) to achieve an annual eight-figure fundraising goal. The position also manages all aspects of corporate and foundation philanthropic relationships, including identifying, cultivating, soliciting, and stewarding CFR prospects, and participates in the implementation of solicitation strategies, ensuring compliance with foundation guidelines, including required reporting procedures and financial monitoring of grants. In addition to overseeing their own portfolio, the Director of Corporate and Foundation Relations will also conduct research to identify new opportunities that leverage broad-scale investment in WHOI’s priority programs and initiatives within funder guidelines.    
Job ID
2022-1853
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for an Administrative Associate to join the Development Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.   This position provides strategic, operational, and administrative support to the Vice President for Advancement and Chief Marketing Officer (VP of Advancement). This position contributes significantly to the effective operation of the Advancement team by anticipating, prioritizing, and initiating projects in support of Advancement’s fundraising and communications goals and objectives and applies advanced knowledge, skills and practices to plan strategically and solve problems. This is a highly visible role in a fast-paced, dynamic office and requires a broad range of skills (technical, writing/editing, managerial, and interpersonal).   The internal title for this position is Administrative Associate I/II.
Job ID
2022-1851
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.    This is a regular, full-time, non-exempt position and is eligible for full benefits. This position reports to the Manager, Accounts Payable. As a member of the Accounts Payable Team, you are primarily responsible for the efficient, accurate and timely processing, review & input of vendor invoices into the Institution’s ERP system. This will include both vendor invoices and employee expense reimbursements through the Institution’s credit card platform. This position requires strong attention to detail, as well as collaboration across many departments within the Institution. Duties may be re-assigned to cover for others in the department as work load requires. The role can be remote / hybrid.
Job ID
2022-1733
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department is seeking a Sr. Admin Assistant I with a working title of Receiving Clerk  to work within the Oceanographic Systems Lab (OSL). This is a regular, full-time, non-exempt position, and is eligible for full benefits. The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide receiving and materials handling support, as well as day-to-day administrative support for engineering staff.  OSL is a fast-paced, dynamic lab with science and military funding sponsors.  The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world.   The primary responsibility of the Receiving Clerk is to provide material coordination support to the growing OSL REMUS team.  The ideal candidate has experience working professionally, exhibits a strong attention to detail, can manage/coordinate multiple tasks/projects, and maintains strong organizational skills.  Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.  
Job ID
2022-1718
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Pre-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits.   Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position serves as the initial point of contact to coordinate the proposal submission process for a portfolio of PI’s. The department supports a fast-paced, dynamic research environment with federal and non-federal sponsors.  The work is varied and rewarding. The selected candidate will be responsible for identifying funding opportunities, preparing proposals for submission, and collaborating with GCS on award set up and subawards. This individual will function as a departmental subject-matter expert on proposal preparation and submission and remain consistently abreast of updates or changes, particularly with respect to federal regulations.   The ideal candidate has excellent analytic, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.
Job ID
2022-1688
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Staff Accountant, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This role is Hybrid and does involve 2-3 days per week on site.    While working independently, this position performs diversified accounting duties requiring a general understanding of accounting principles, experience compiling and analyzing data and report generation. Prepares work papers and other underlying documentation supporting transactions recorded in the Institution’s general ledger and financial reports. Uses internal policies and relevant external regulations to identify and provide input in recording and summarizing transactions.   The internal working title for this position will be Accountant III.
Job ID
2021-1631
Category
Administrative
Location : Location
US-MA-Woods Hole
Job Summary  Woods Hole Oceanographic Institution (WHOI) is currently searching for a Business Development Associateto join the Office for Technology Transfer. This is a regular, full-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working a hybrid schedule or be located onsite. The candidate must be willing to be on-campus at Woods Hole 1-2 days per week, and be willing to travel to Boston, Providence or other areas as needed.     The Office for Technology Transfer at Woods Hole Oceanographic Institution is committed to amplifying the impact of WHOI research-derived innovations.The department focuses primarily on IP protection, entrepreneurial education, technology assessment, licensing, and strategic collaborations with industry and academic partners in order to move technologies from lab to marketplace for broad impact.    Reporting to the Assistant Director of Technology Transfer, the Business Development Associate is responsible for the identification of commercially attractive technologies developed by WHOI Inventors, collaboration with WHOI staff to evaluate and prioritize technologies for commercial potential, and development and implementation of strategies for licensing technologies to commercialization partners. The Business Development Associatewill also leverage industry expertise to foster and deepen key relationships and communications with WHOI researchers and work to advance the development and commercialization of ground-breaking technologies by fostering strategic relationships with industry partners.     As a liaison to industry resources, the Business Development Associate will have a service-oriented role, continually developing and effectively communicating a working knowledge of WHOI’s capabilities to the outside world.  This position requires a highly motivated and professional individual who enjoys collaborative opportunities, occasional public speaking, and a dedication to the ocean sciences. A combined strategic and execution-oriented mindset will be most successful in this role. 
Job ID
2021-1571
Category
Administrative
Location : Location
US-MA-Woods Hole