Job Listings

The Woods Hole Oceanographic Insitution is seeking a Director, Internal Research and Supporting Programs. Reporting to the Deputy Director and Vice President for Science and Engineering (DD-VPSE), serves as the primary contact for all internal funding resources (agency, foundation, philanthropy, etc.) and administrative matters related to internal research projects, as well as regarding key supporting programs and activities such as cost-share, external fees, Intergovernmental Personnel Act (IPA) positions, etc.      Provides information, analysis, and advice to the DDVPSE to support decisions, actions, and problem solving while fostering a culture of research excellence and ensuring compliance with Institution policy and government regulations. Will be supported by (and supervise) the “Associate Director of Internal Research and Supporting Programs”. This is a full-time, exempt position and is eligible for full benefits. 

Woods Hole Oceanographic Institution (WHOI) is seeking a Pre- and Post-Award Administrator to work in the Physical Oceanography (PO) Department. This is a regular, full-time, exempt position, and is eligible for full benefits. The Administrator will be responsible for working with Principal Investigators (PIs) and staff to manage pre- and post-award processes. Administrative support and financial management will include working with a portfolio (PIs), working on the full lifecycle of awards from proposal submissions through post-award activities, and ensuring compliance with agencies and institutional regulations, policies, terms, and conditions. Working within a world-renowned organization, the work is fast-paced and complex and requires excellent organizational, critical thinking, problem-solving, and interpersonal skills. A preference will be given to those who have experience working closely with federally funded scientists in an academic research environment.

The Woods Hole Oceanographic Institution is seeking a Senior Administrate Assistant II - Major Gifts. Reporting to the Director of Advancement Operations and Stewardship, this position provides support for major gift officers, contributing significantly by anticipating, prioritizing and initiating projects in support of their fundraising objectives. The successful candidate will develop an understanding of fundraising processes and best practices to update and maintain donor records in the Raiser’s Edge database and develop and run analytical reports and mailing lists. Assist fundraisers with the development of solicitation strategies and collaborate with fellow Advancement Operations colleagues to develop and employ effective and efficient processes in support of the Development team. Ability to communicate effectively with donors and individuals outside of the WHOI community required. This is a full-time, non-exempt position and is eligible for benefits. This is a hybrid position.  

The Woods Hole Oceanographic Institution is seeking an Executive Assistant to the Vice President of Advancement and Chief Marketing Officer.    The Executive Assistant will provide direct, high-level administrative support to WHOI’s Vice President of Advancement and Chief Marketing Officer, overseeing various organizational and operational tasks daily. This pivotal role involves aiding the executive with heavy scheduling, travel, correspondence, record maintenance, meeting notetaking and agenda setting, project management, and other administrative duties crucial to his effectiveness. We seek an individual capable of prioritization, proactive anticipation of needs, critical thinking, and solution-oriented approaches within a dynamic setting. Attention to detail and superior written and verbal communication skills are a must. The role encompasses diverse administrative responsibilities, including managing busy calendars, supporting special projects, creating complex documents, arranging donor visits, facilitating information for meetings with both internal and external stakeholders, drafting correspondence, managing contact lists, coordinating travel arrangements, and preparing expense reports. The individual will also maintain records in the Raisers’ Edge fundraising database. This highly visible position involves confidential matters, the handling of sensitive information, and direct interaction with trustees and other high-level supporters of the Institution. It requires a broad skill set and the ability to exercise judgment, initiative, discretion, and independence. It's a full-time, exempt position with comprehensive benefits. Work arrangements may include hybrid or fully remote options, with occasional on-site presence required for meetings and special events.

Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Post Award Administrator to work within the Marine Chemistry & Geochemistry (MCG) Department. This position will have the opportunity to be hybrid (partially remote) or fully on-campus. This is a regular, full-time, exempt position, and is eligible for full benefits.  Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office.  This position provides support in research administration, regulatory compliance, and financial management, including all aspects post-award administration, in a fast-paced, dynamic program. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment. 

Woods Hole Oceanographic Institution is currently searching for an OOI Community Engagement Manager to join the Applied Ocean Physics & Engineering Department. This is a regular, full-time, exempt position, and is eligible for benefits.   The Ocean Observatories Initiative (OOI) Community Engagement Manager is responsible for managing and implementing engagement efforts to maximize the use of OOI data among the scientific community, resulting in increased OOI-based publications in peer-reviewed journals, citations of those publications, and funded awards to use OOI or infrastructure for scientific research. The Manager works in the OOI Program Management Office (PMO) and collaborates with the OOI Marine Implementing Organizations (MIOs) to identify and develop OOI related content and to amplify stories and messaging using channels including meetings, print, social media, email, and web.

Woods Hole Oceanographic Institution (WHOI) seeks a senior leader to ensure the institution advances its imaging capabilities and impact. WHOI has received a grant to support this position, which will report directly to WHOI’s Deputy Director and Vice President for Science and Engineering.   The primary role of the Director of Imaging Technology is to build on WHOI’s existing capabilities and develop new opportunities for leadership in advanced underwater imaging. While WHOI researchers presently develop and deploy a wide variety of cutting-edge imaging technology, our imaging expertise is dispersed across departments throughout the Institution. The Director of Imaging Technology will bring together, support, and coordinate among these hubs of imaging expertise—and individual scientists, researchers, and technical staff—in order to drive collaboration, increase efficiencies, accelerate technological innovation, and advance WHOI science, discovery, and ocean exploration.   The Institution is committed to ensuring that the institution is at the forefront of undersea imaging technology and the long-term success of the individual who occupies this important leadership role. This position is expected to collaborate and develop new avenues of sponsored development by working with WHOI researchers to provide imaging technology solutions for grant-funded research, and/or for outside clients including government agencies, peer institutions, and private-sector ocean exploration and media companies. In addition to working closely with WHOI’s scientific, engineering, and technical staff, the Director of Imaging Technology will be responsive to the imaging needs of WHOI Advancement (Communications and Development Departments), collecting, curating, and providing high-quality visual assets (video and still imagery) to support Institutional outreach and communications efforts.   This position is not initially supervisory, but it demands a dynamic leader with a positive, collegial mindset who can build teams, drawing on internal and external expertise. We seek a technologist with excellent interpersonal communication skills and high emotional intelligence, as well as broad expertise in diverse imaging technologies, data science, data management, and archiving.   This is a regular, full-time, exempt position and is eligible for full benefits. The final level of the position will be determined commensurate with the selected candidate's level of education & experience.   INSTITUTIONAL CONTEXT - Advance WHOI’s mission and vision, as described in Vision2030 - Cultivate strong, positive working relationships with WHOI leadership, scientists, engineers, technical staff, and development and communications professionals across the Institution. - Support Institutional goals for diversity, equity, and inclusion. - Work to spark conversations, “collisions,” and collaborations across WHOI among imaging hubs and individual scientists, engineers, and technical staff, and to eliminate redundancies and inefficiencies.