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The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department plans to hire a full timeSenior Administrative Assistant to work within the Oceanographic Systems Lab (OSL). The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide support to proposal preparation and award management, including financial monitoring and reporting, as well as day-to-day administrative support for engineering staff. OSL is a fast-paced, dynamic lab with science and military funding sponsors. The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world. This is a full-time, regular position and is eligible for full benefits.
The primary responsibility of the Senior Administrative Assistant is to provide a broad range of complex administrative support to the growing OSL REMUS team. The ideal candidate has experience working professionally, exhibits exceptional attention to detail, can manage/coordinate multiple tasks/projects, and maintains superior organizational skills. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.
The internal working title for this position could be Senior Administrative Assistant I or Senior Administrative Assistant II, and the final title will be determined commensurate to the successful candidate's experience.
Woods Hole Oceanographic Institution is currently searching for a Scientific Illustration Intern to join the Creative Services Department. This is a temporary, casual, non-exempt position, and is eligible for casual benefits.
WHOI Creative Studio is looking for a talented early-career scientific illustrator as part of its dedication to training future generations of ocean science visual communicators. Since the success of the first oceanographic expedition of the HMS Challenger, ocean science has needed visual storytellers to communicate this wild planet-defining feature that connects us all. Woods Hole Oceanographic Institution (WHOI) is committed to understanding all facets of the ocean by advancing technology and discovery in order to provide unbiased information about the importance of the global ocean and its resources. Scientific communicators play an essential role in this mission as illustrations can be the only way to capture the vastness and complexity of ocean science or ideas.
As a Scientific Illustration Intern, early-career professionals will collaborate with scientific/engineering staff, administrative clients, editors, and marketers to build their skills and portfolios while producing work that aligns with the WHOI mission. The selected candidate will learn how to apply their education in a fast-paced environment to meet the highest quality standard under continuously ambitious deadlines. Work has the potential to be published regularly in a breadth of diverse platforms including scientific publications and/or presentations, whoi.edu, as well as Oceanus magazine.
Only applications including electronic portfolio's will be considered. When applying, please upload your portfolio to the "Publications" section on the Candidate Profile, which should be on the first screen of your application.
Woods Hole Oceanographic Institution invites applications for our first Chief Diversity, Equity, & Inclusion Officer to join the Institution reporting to our President and Director. This is a regular, full-time, exempt position, eligible for full benefits.
WHOI’s Chief Diversity, Equity, & Inclusion Officerwill take a leadership role and report directly to, and counsel, our President and Director in the design of a comprehensive diversity, equity, and inclusion strategy and implementation plan. This strategy will foster a culture of connection, community, and belonging across the Institution, ensure equitable systems, and help build a diverse workforce. The position will begin remotely due to the pandemic but will be located in Woods Hole, MA.
In addition to working directly with the President and Director, the Chief Diversity, Equity & Inclusion Officerwill provide informed thought leadership and counsel to other members of Senior Administration, Staff Council, and WHOI’s Board and Corporation. The candidate will also lead collaborative efforts with students, postdocs, and Academic Programs Office staff, as well as Human Resources, the Committee for Diversity, Equity, and Inclusion (CDEI), Workplace Climate Committee (WCC), and other committees and staff across the Institution to enact a DEI strategy that aligns with WHOI’s mission and values.
WHOI is seeking an individual with subject matter expertise in diversity, equity, and inclusion with a demonstrated ability to lead effective organizational strategies and transformations. Experience working in a scientific research environment is especially welcome. The successful candidate will engage, influence, and work within our senior administrative leadership team and leaders of cross-functional teams, building strong relationships as a trusted leader and advisor to drive change. WHOI has initiated a strategic visioning process and this presents opportunities to engage staged DEI principles, goals, and metrics. This individual will partner with our recruitment teams to attract, retain, and engage a diverse and inclusive academic presence and workforce; strengthen our sense of belonging and community; and in doing so help create a research, education, and workplace climate where diversity is valued, recognized, respected, and welcomed.
Woods Hole Oceanographic Institution is currently searching for a Senior Administrative Assistant - Annual Fund, Gift Accounting, and Development Services to join the Development Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.
Reporting to the Director of Advancement Services, provides administrative support to the Director of Advancement Services, Assistant Director of Annual Giving and Prospect Research, and the Assistant Director–Donor Database Management and Direct Mail. This position contributes significantly to the effective operation of the Annual Fund, gift accounting and Advancement Services units by anticipating, prioritizing, and initiating projects in support of the fund-raising goals and objectives. Requires the ability to communicate effectively with Trustees and Members of the Corporation, Associates, and other individuals outside of the WHOI community. This position records and updates database records with profile information. Provides regular backup support for Accountant II-Gift Accounting requiring knowledge of WHOI gift accounting policies. In addition, this position will work with the gift accountant working as a liaison between the Finance and Accounting Department and Advancement.
The internal working title for this position could be Sr. Administrative Assistant II. The final level of the position will be determined commensurate with the selected candidate’s level of education and experience.
Woods Hole Oceanographic Institution is currently searching for an Assistant Director, Annual Giving and Prospect Research to join the Development Department. This is a regular, full-time, exempt position, and is eligible for full benefits.
Reporting to the Chief Development Officer (CDO) and working closely with the Assistant Director for Donor Database Managementand Direct Mail, this position shares the management of key aspects of the Annual Giving program for individuals and conducts and oversees Development’s prospect research. Responsible for identifying and involving new annual giving donors through various activities. Oversees Annual Giving website design and maintenance, events, mailings, and publications. With the Assistant Director for Donor Database Management and Direct Mail, writes and coordinates scheduled appeals and involves Communications colleagues as appropriate.
Woods Hole Oceanographic Institution is looking for a Public Relations Specialist to join our Communications department. Reporting to the Associate Director of Public Relations, the Public Relations Specialist is responsible for supporting and helping to advance WHOI’s public and media relations efforts with the goals of maintaining a positive image of the WHOI brand, increasing brand awareness and engagement, raising broad awareness of the importance of the ocean and ocean research, and supporting Institutional and departmental initiatives, as necessary. The Public Relations Specialist is a major contributor to WHOI’s earned media strategy and supports crisis communications, community relations, content development, and other related communications tasks as directed. This role has strong knowledge of social media tactics and channels as they relate to the communications function. This is a regular, full-time, exempt position, and is eligible for full benefits.
Woods Hole Oceanographic Institution (WHOI) is currently searching for an Administrative Associate I - Housing Coordinator to join the Academic Programs Office. This is a regular, full-time, exempt position, and is eligible for full benefits.
With minimal supervision, this position acts as the primary resource for students and guests staying in Institution Housing as it relates to management, operations and scheduling of Institution housing resources; provides important budgetary assistance to the Budget Manager, executive administrative support to the VP for Academic Programs & Dean and general administrative support for Academic Programs. Must be technologically savvy, exercise discretion, good judgment, be self-motivated, highly organized, possess a strong work ethic and be able to take the initiative to perform complex administrative duties.
The internal working title for this position should be Administrative Associate I.
Woods Hole Oceanographic Institution is searching for a new Department Administrator to join our Marine Chemistry & Geochemistry Department. This position reports to, advises, and works closely with the Department Chair in handling department strategic planning and operational matters. The Department Administrator is responsible for leadership and management related to daily operations for the department, advocating for the mission of WHOI, and using the best practices in administrative and business management. The Department Administrator serves as a primary interface between the research department and administration departments, funding agencies and clients both internal and external to the Institution.
The successful candidate will have demonstrated the ability to supervise research administrative professionals and recommend, interpret, and implement management policies and operating practices. This is a full-time, regular, exempt position and is eligible for benefits.
Woods Hole Oceanographic Institution (WHOI) is dedicated to advancing knowledge of the ocean and its connection with the Earth system through a sustained commitment to excellence in science, engineering, and education, and to the application of this knowledge to problems facing society. In pursuit of this mission are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impact on our planet and our lives. If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference by joining an incredible team.
Diversity, equity, and inclusion are integral to WHOI’s academic excellence and leadership in the global scientific community. WHOI stands committed to a sustained Institution-wide effort to advance inclusion and belonging throughout all levels of the Institution. We strive for a diverse and inclusive workforce, and particularly encourage women, minorities, veterans, those with disabilities, and other underrepresented groups to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.