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Woods Hole Oceanographic Institution is currently searching for aSenior HR Partner - Systems, Analytics & HRISto join the Human Resources Department. This is a regular, full-time, exempt position, and is eligible for full benefits. The Senior HR Partner-Systems, Analytics & HRIS role is an important member of the HR management team and acts as a financial analyst partner on finance related reporting including on the executive dash-board. The position is responsible for back-end administration and optimization of HRIS systems and integration with other HR, vendor, and other institutional systems. In doing so, understands the origin of all related data and leverages strong internal data auditing and problem-solving skills to ensure data integrity in all aspects of work. This important role, understands and supports day-to-day activities throughout the HR department, utilizing multi-HR discipline experience to execute planning, implementation, administration, and communication of complex systems and projects as assigned.
These activities may include but are not limited to HR Analytics and data reporting, Systems optimization, HRIS Integration, and process improvement including workflow and procedure documentation. This includes management of assigned vendors, related vendor file management, and integration of data from various HR related sources . This position will be focused on internal HR support, programs and initiatives and may provide support/coverage in various HR disciplines during periods of vacation, leave of absences and during peak discipline specific time frames.
Partner with Finance and Accounting, by delivering accurate and detailed analytics and calculations to further accurate financial reporting. Partner successfully with internal Payroll and third-party administrators by timely updating of files and communications. As an integrated member of the HR team, work collaboratively with members of the HR team, including the HR management team (CHRO, Assistant Director-HR Operations and Talent, Assistant Director-Benefits, and Assistant Director-Compensation and Performance Management), to contribute to and promote a highly collaborative environment within the department to support the department and Institution. Mentor other HR members based on senior level experience and role.
Routine work will include management of and interfacing with IS systems for data entry, files, and reporting. Together with HR team members ensure work is performed efficiently with high quality results and that programs are delivered with exceptional customer service for our employees, affiliates, and vendors. Important focus is integrating broad understanding of all HR disciplines with an understanding of the strategic plans of the department and ensuring timely and accurate execution of all related compliance and day-to-day activities; including but not limited to ERISA, ACA, IRS regulations and other legislative rules that impact benefits and HR. Special attention is given to process improvement to contribute to the planning of cost-effective, market-competitive employment programs and benefits consistent with the Institution’s overall strategic plan and objectives to meet fiduciary responsibilities. Incorporating HR best practices is essential when documenting procedures to ensure consistent application of process to facilitate training, and compliance.
Woods Hole Oceanographic Institution is searching for a Senior Administrative Assistant to join our Administration Department. This is a regular, full-time, non-exempt position, and is eligible for full benefits.
The SeniorAdministrative Assistant has direct responsibility for providing day-to-day office and general administrative support to the Deputy Director and Vice President for Science and Engineering (DDVPSE) and their staff. This is a behind-the-scenes position responsible for a wide range of administrative and sometimes confidential tasks, often necessitating handling of sensitive information. The position requires substantial discretion and a broad range of communication and technical skills. This work regularly involves considerable judgement, initiative, and independence while interacting daily with the Executive Offices, Institution administrative and scientific offices and operations, and with senior-level staff and visitors from external governmental, scientific, research and education institutions, universities, and other organizations.
The internal title for this position is Senior Administrative Assistant II.
Woods Hole Oceanographic Institution is searching for aUX/UI Designer and Developer to join the Communications Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This position is eligible to work remotely or onsite.
The internal working title for this position is Information Systems Associate II, however the final level will be determined commensurate with an individual’s education and experience.
Woods Hole Oceanographic Institution (WHOI) is currently searching for two seasonalWHOI Retail Associates to join the Communications Department. These are temporary, casual, non-exempt positions, and are eligible for casual benefits.
These positions supports the day-to-day store operations of the Woods Hole Oceanographic Institution's Ocean Science Discovery Center or Visitor Center. These positions maintains a positive atmosphere for customers and visitors (internal/external) within the Center, and ensures smooth daily operation of the WHOI Discovery Center (the institution’s primary visitor facility).
These are seasonal positions beginning approximately mid-May and ending in September 2021.
The internal title for these positions is Discovery Center Assistant.