Click column header to sort
Woods Hole Oceanographic Institution is seeking a qualifed Sr. Administrative Assistantto join the Human Resources (HR) Department. This position provides critical administrative support for the Human Resources staff, and provides important customer service to employees and the WHOI Community at large. In many points of contact, this position is the “first WHOI impression” for inquiries from candidates and importantly for new employees joining the Institution. This position is the central hub of the team, working to support the various HR disciplines by performing a variety of administrative tasks. This is a regular, full-time position and is eligible for full benefits.
The internal working title for this position could be Sr. Administrative Assistant I or Sr. Administrative Assistant II, and the final title will be determined commensurate with the candidates skills and experience.
Woods Hole Oceanographic Institution is seeking an Accounts Payable Specialist to temporarily support our FInance & Accounting Department due to a leave of absence. As a member of the Accounts Payable Team, this position is responsible for reviewing invoices timely for accuracy and completeness, and processing invoices for payment in an automated workflow system. This role examines records of amounts due to make sure invoices are paid according to terms and discounts taken. Coordinates the accounts payable (AP) function within established Institution policies. Performs the appropriate data entry into our accounting and internal systems.
This is a temporary, full-time position and is eligible for limited benefits. The duration of this assignment is anticipated to be between 3 - 6 months with possibility of extension depending on the needs of the department. We are open to a hybrid working model where the successful hire can be remote for some days and then onsite for the rest. We anticipate needing onsite presence during an initial training period.
Woods Hole Oceanographic Institution is currently searching for a Patent Agent to join the Office of Technology Transfer. This is a regular, part-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working remote or onsite.
Reporting to the Assistant Director, Technology Transfer, the Patent Agent is responsible for managing a robust intellectual property portfolio, including intellectual property (IP) record-keeping and database management, IP metrics tracking, Invention disclosures, and iEdison invention reporting. The Patent Agent is registered to prosecute patent applications before the United States Patent and Trademark Office (USPTO).
Woods Hole Oceanographic Institution (WHOI) is currently searching for a Licensing Associateto join the Office for Technology Transfer. This is a regular, full-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working a hybrid remote schedule or onsite. The successful candidate must be available for 20-30% travel to both Woods Hole & Boston area as needed.
Reporting to the Assistant Director of Technology Transfer, the Licensing Associate is responsible for the identification of commercially attractive technologies developed by WHOI Inventors, collaboration with WHOI staff to evaluate and prioritize technologies for commercial potential, and development and implementation of strategies for licensing technologies to commercialization partners. The Licensing Associate also have a strong business development role and will leverage industry expertise to foster and deepen key relationships and communications with WHOI researchers and work to advance the development and commercialization of ground-breaking technologies by fostering strategic relationships with industry partners. As a liaison to industry resources, the Licensing Associate will have a service-oriented role, continually developing and effectively communicating a working knowledge of WHOI’s capabilities to the outside world. This position requires a highly motivated and professional individual who enjoys collaborative opportunities, occasional public speaking, and a dedication to the ocean sciences. A combined strategic and execution-oriented mindset will be most successful in this role.
Woods Hole Oceanographic Institution is currently searching for a Scientific Illustration Intern to join the Creative Services Department. The temporary Scientific Illustration Intern is a paid internship and will approximately last three (3) months. This is a temporary, casual, non-exempt position, and is eligible for casual benefits. The selected candidate has the option of working remote or onsite.
WHOI Creative Studio is looking for a talented early-career scientific illustrator as part of its dedication to training future generations of ocean science visual communicators. Since the success of the first oceanographic expedition of the HMS Challenger, ocean science has needed visual storytellers to communicate this wild planet-defining feature that connects us all. Woods Hole Oceanographic Institution (WHOI) is committed to understanding all facets of the ocean by advancing technology and discovery in order to provide unbiased information about the importance of the global ocean and its resources. Scientific communicators play an essential role in this mission as illustrations can be the only way to capture the vastness and complexity of ocean science or ideas.
As a Scientific Illustration Intern, early-career professionals will collaborate with scientific/engineering staff, administrative clients, editors, and marketers to build their skills and portfolios while producing work that aligns with the WHOI mission. The selected candidate will learn how to apply their education in a fast-paced environment to meet the highest quality standard under continuously ambitious deadlines. Work has the potential to be published regularly in a breadth of diverse platforms including scientific publications and/or presentations, whoi.edu, as well as Oceanus magazine.
Only applications including electronic portfolio's will be considered. When applying, please upload your portfolio to the "Publications" section on the Candidate Profile, which should be on the first screen of your application.
Woods Hole Oceanographic Institution is currently searching for a Manager of General Accounting, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. The Manager of General Accounting is responsible for the accurate and timely recording of the Institution’s Financial Accounting transactions. The Manager will work to ensure that all financial transactions are recorded in line with GAAP and ensure that any necessary changes required due to the introduction of new Accounting Standards or updates to existing Accounting Standards are implemented proactively to the Institution. The Manager will ensure the existence of effective internal controls over accounting transactions within the business processes.
The Manager of General Accounting works as a leader on the general accounting team and will manage 3-4 direct reports. This position will consciously foster a positive proactive work environment, set performance goals and review and evaluate staff performance. The manager will encourage staff development and growth. The Manager will also work closely and collaboratively with other teams in the Finance & Accounting department.
The Manager of General Accounting will apply sound analytical skills to identify opportunities for enhanced reporting while maintaining adequate internal controls. Strong reconciliation skills are required.
Woods Hole Oceanographic Institution is seeking a Research & Grants Administrator- Department of Defense (DOD) to work within the Applied Ocean Physics and Engineering (AOPE) Department.
Reporting to department leadership and serving Principal Investigators (PIs), this position provides research administration, regulatory compliance, and financial management support, including all aspects of pre- and post- award administration for a fast-paced, dynamic program with a focus on Department of Defense contract funding. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally-funded scientists and engineers in an academic research environment. Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects.
The selected candidate will be responsible for evaluating AOPE contracts with the Defense Department – including IDIQ, CPFF, FFP and T&M for compliance with FAR, DFARS, DODI 5000.74, and related regulations and requirements; remains consistently abreast of updates or changes to DoD contracting regulations. He/she will function as a departmental expert on DoD contracts and projects: Continually strive to build and strengthen department’s knowledge of US Federal acquisition rules and reporting requirements. Monitor and report contract compliance to department stakeholders, including gathering and analyzing data on contract and investigator compliance, oversight, and errors. When necessary, draft written guidelines and procedures instituting proper state-of-practice for regulatory adherence. In addition, he/she will work with the Grant and Contracts Services Office to review incoming award documents, initiate communication to DoD counterparts, including approval and compliance-waiver requests, required notifications, and deliverables. Individual will also attend project kick-off meetings, investigator/team handoffs, and other DoD-client events; clarify and resolve DoD contract issues, support audits by the DCAA, and maintain consistent engagements with DCMA.
The internal working titles for this position could be Administrative Associate I or Administrative Associate II. The final level of the position will be determined commensurate with the selected candidate’s level of education and experience, as described below.
Woods Hole Oceanographic Institution is searching for a qualified Administrative Assistantto join the Applied Ocean Physics & Engineering department. This position will provide day-to-day administrative support for scientific and engineering staff. This position offers opportunity for growth and promotion. This is a regular, half-time, non-exempt position, and is eligible for full benefits.
The internal working title for this position is Administrative Assistant II. The final level of the position will be determined commensurate with the selected candidate's level of education and experience.