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    The HR Business Partner is an individual contributor responsible for providing exceptional service through operational and strategic partnerships with supervisors, department administrators/leaders, as well as senior administration including complex employee and employment related matters and programs.  This role is responsible for the people-focused side of HR and the connection with the business side of department and Institution operations, responsible for establishing and enhancing these relationships, with particular focus on DEI and Workplace Climate goals. This is a regular, full-time, exempt position and is eligible for benefits. This is a regular, full-time, exempt position and is eligible for full benefits. The successful candidate will play an important role which provides full-cycle talent-related services to departments, employees, managers, affiliates, foreign nationals, and other partners at WHOI. This is a hybrid role that requires 2 days/week scheduled at our office in Woods Hole, MA.    The HRBP is a trusted human resources service provider to employees, people managers, affiliates, foreign-nationals, and other partners, including Chairs and Department Administrators and other leaders within WHOI. This is a generalist position requiring accountability and ownership in the execution of the following functional areas of Human Resources : - Employee Relations - Coach people managers to handle complex employee and employment matters - Facilitate difficult and challenging conversations to achieve conflict resolution and closure recommendations - Manage Job Performance issues - Workplace Investigation Management - Foreign National Advisory and related programs - On-Boarding and Off-Boarding Programs - Organizational Development, including Succession Planning - Policy Guidance and Employment Law Compliance - Continual Process Improvement As a member of the Human Resources team, the HRBP participates in day-to-day collaboration with all functions within the HR team and brings a positive solution-oriented approach to work, assisting in whatever types of tasks and projects may be assigned to support the team’s mission.  The expectation is that the individual in this position will exercise independent thinking, work with a sense of urgency, and be able to plan and execute complex projects with little guidance. Furthermore, this position will serve as a mentor to other more  members on the HR team.          
Job ID
2022-1807
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is looking for a casual Senior Administrative Assistant to join the Facilities Department reporting to the Center Admin II. As a team member, interacts effectively with a diverse population to achieve both short and long term goals. This is a regular, casual, non-exempt position, and is eligible for limited benefits.   This position provides administrative support to the Facilities department and its operations; data management, reception to WHOI employees, students, and guests; and critical response coordination in emergency situations. This individual acts as the central communications point for WHOI and the Facilities department as needed while under minimal supervision. The position requires an exceptional level of organization and communication skills with the ability to manage many tasks, activities, and deadlines. The position answers, reviews, and handles all incoming calls, e-mails, daily mail, and performs other administrative activities as needed. The activity covers a broad spectrum of situations, which requires good, independent, decision-making skills.
Job ID
2022-1805
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is looking for a Senior Administrative Assistant to join the Administration Department reporting to the Executive Assistant to the President and Director. As a team member, interacts effectively with a diverse population to achieve both short and long term goals. This is a regular, full-time, non-exempt position, and is eligible for benefits.   This position has direct responsibility for day-to-day high-level administrative support to the President & Director and others assigned. The incumbent is responsible for a wide range of day-to-day organizational and operational support to the President & Director and others as assigned. This is a highly visible position responsible for confidential tasks, often necessitating handling of sensitive information. The position requires a broad range of skills and the ability to exercise high degree of judgement, initiative, discretion, and independence.   The internal working title for this position could be either Senior Administrative Assistant I or Senior Administrative Assistant II.  The level of the position will be determined and commensurate with the selected candidate's level of education & experience. 
Job ID
2022-1803
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Housekeeper II to join the Academic Programs Department. This is a regular, full-time, non-exempt position, and is eligible for benefits. This role will report to the Housing Coordinator, with minimal supervision, is responsible for daily housekeeping operations. Provides Housing Office coverage as necessary.    
Job ID
2022-1798
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institituion (WHOI) is looking for a Senior Administrative Assistant to join the Geology & Geophysics Department. As a team member, interacts effectively with a diverse population to achieve both short and long term goals. This is a regular, full-time, non-exempt position, and is eligible for benefits.   The Senior Administrative Assistant will provide complex administrative support to Principal Investigators (PIs) and technical staff, focusing on pre and post award related activities. The work requires someone with excellent analytic, problem solving and superior interpersonal and organizational skills. The ideal candidate has the ability to coordinate multiple tasks and projects, work independently and under pressure.    The internal working title for this position could be either Senior Administrative Assistant I or Senior Administrative Assistant II.  The level of the position will be determined and commensurate with the selected candidate's level of education & experience.    Applicants: please submit a cover letter as part of your application.    
Job ID
2022-1793
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for an Assistant/Associate General Counsel, Contracts and Agreements to join the Administration Department. This is a regular, full-time, exempt position, and is eligible for benefits. This position would report to the General Counsel and VP, Business and Legal & CRO.    Assist the General Counsel in providing legal advice and counsel to WHOI. Incumbent has a support role in areas of actual and potential legal liability, including but not limited to, reviewing and drafting contracts, advising on federal contracting rules, regulations, and compliance, interpreting federal and state laws and regulations, interpreting WHOI policies, regulations and rules, developing and drafting policies and procedures, assisting in legal transactions. Work is performed under the administrative direction of the General Counsel with limited supervision and occasional general supervisory review. Provides hands-on counsel to all levels of staff and takes projects to completion. Identifies and analyzes legal issues, drafts documents, presents clear recommendation to staff, senior leadership, and assures legal compliance.
Job ID
2022-1790
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, team-oriented recruiting professional who works with a sense of urgency and leverages their strong technology capabilities to join our talented Human Resources team as a (Senior) Talent Acquisition Partner. This is an important outward-facing role which provides talent-related services to managers, department administrative staff, employees, affiliates, foreign nationals, and other partners at WHOI.  This is a strategic recruitment position and requires accountability and ownership in the execution of the following: provide a consultative approach with hiring managers,  source passive candidates, build pipelines for reoccurring roles, drive key recruitment metrics, and process improvement. This position will have the option to be partially remote, fully remote or fully on campus.   As a member of the Human Resources team, the (Senior) Talent Acquisition Partner is expected to participate in day-to-day collaboration with all functions within the HR team and bring a positive approach to work and assist in whatever types of tasks may be assigned to support the team’s mission.   The (Senior) Talent Acquisition Partner will work to support the recruitment of Woods Hole Oceanographic Institution’s positions to find qualified talent to fill roles with a special interest in sourcing of qualified diverse candidates.  In addition, this position may assist with more general Talent needs at the Institution as directed.  The internal title of this role will be Talent Acquisition Partner or Senior Talent Acquisition Partnerwith the level determined by the selected candidate’s years of experience.
Job ID
2022-1755
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.  We are looking for a strategic, organized, proactive, team-oriented, problem-solving development professional to join our talented Advancement team as Director of Corporate and Foundation Relations . This is a regular, full-time, exempt position and is eligible for benefits.   Reporting to the Chief Development Officer (CDO), and working closely with WHOI’s principal investigators (PIs) and administrative leadership, this position is responsible for leading institutional philanthropy through the creative engagement of foundations and corporations. The Director sets the strategic direction and then executes a comprehensive annual plan for the Office of Corporate and Foundation Relations (CFR) to achieve an annual eight figure fundraising goal.   The position manages all aspects of corporate and foundation philanthropic relationships, including identifying, cultivating, soliciting, and stewarding CFR prospects of the Institution; participates in the implementation of solicitation strategies, ensures compliance with foundation guidelines, including required reporting procedures and financial monitoring of grants. In addition to overseeing their own portfolios, it is important that the CFR team members conduct research to identify new opportunities that leverage broad scale investment in WHOI’s priority programs and initiatives within funder guidelines.  
Job ID
2022-1741
Category
Administrative
Location : Location
US-MA-Woods Hole
At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future.  In pursuit of this aspiration are some of the most world’s most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives.  If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference.    This is a regular, full-time, non-exempt position and is eligible for full benefits. This position reports to the Manager, Accounts Payable. As a member of the Accounts Payable Team, you are primarily responsible for the efficient, accurate and timely processing, review & input of vendor invoices into the Institution’s ERP system. This will include both vendor invoices and employee expense reimbursements through the Institution’s credit card platform. This position requires strong attention to detail, as well as collaboration across many departments within the Institution. Duties may be re-assigned to cover for others in the department as work load requires. The role can be remote / hybrid.
Job ID
2022-1733
Category
Administrative
Location : Location
US-MA-Woods Hole
The Woods Hole Oceanographic Institution, Applied Ocean Physics and Engineering (AOPE) Department is seeking a Sr. Admin Assistant I with a working title of Receiving Clerk  to work within the Oceanographic Systems Lab (OSL). This is a regular, full-time, non-exempt position, and is eligible for full benefits. The successful candidate will be part of a group largely focused on advancement of autonomous underwater vehicles and will provide receiving and materials handling support, as well as day-to-day administrative support for engineering staff.  OSL is a fast-paced, dynamic lab with science and military funding sponsors.  The work is varied and rewarding as the results of our team effort are used to collect data for understanding the ocean and protecting the world.   The primary responsibility of the Receiving Clerk is to provide material coordination support to the growing OSL REMUS team.  The ideal candidate has experience working professionally, exhibits a strong attention to detail, can manage/coordinate multiple tasks/projects, and maintains strong organizational skills.  Successful applicants will have the ability to function as a team member while taking initiative and ownership of assigned duties and projects. Candidate must be a person that seeks responsibility and helps to further define their position in a dynamic environment of opportunity.  
Job ID
2022-1718
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Pre-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits.   Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position serves as the initial point of contact to coordinate the proposal submission process for a portfolio of PI’s. The department supports a fast-paced, dynamic research environment with federal and non-federal sponsors.  The work is varied and rewarding. The selected candidate will be responsible for identifying funding opportunities, preparing proposals for submission, and collaborating with GCS on award set up and subawards. This individual will function as a departmental subject-matter expert on proposal preparation and submission and remain consistently abreast of updates or changes, particularly with respect to federal regulations.   The ideal candidate has excellent analytic, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.
Job ID
2022-1688
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is seeking a Director of  Donor Relationship Management to join our Advancement department.  Reporting to the Vice President for Advancement and Chief Marketing Officer and the Chief Development Officer, this position will manage activities/functions of volunteer groups at Woods Hole Oceanographic, including the Corporation, Life Trustees, Board of Trustees’ Advancement Committee, regional chapters, and President’s Council. Primary responsibilities include communication with volunteer leaders, planning and execution of meetings and events, preparation of related materials, management of nominating processes, and member cultivation and stewardship.   This position works closely with the multiple partners across the Advancement Team, members of the Communications Team, and the Director’s office. The diverse functions of this position require the ability to juggle competing priorities, initiative, proactive problem-solving and a high level of diplomacy. Flexibility, discretion and confidentiality are required.   WHOI is seeking a highly detailed, articulate, and poised professional who thrives as a self-starter. Excellent written and spoken communications skills as well as a strong customer service mentality are a must. This is a regular, full-time, exempt position, and is eligible for full benefits.
Job ID
2022-1675
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution (WHOI) is seeking a Departmental Post-Award Analyst to work within the Applied Ocean Physics and Engineering (AOPE) Department. This position will have the option to be partially remote, fully remote or fully on campus. This is a regular, full-time, exempt position, and is eligible for full benefits. Reporting to the Department Administrator, in support of a portfolio of Principal Investigators (PI’s) and maintaining a strong working relationship with the Grant and Contracts Services (GCS) Office, this position provides support in research administration, regulatory compliance, and financial management, including all aspects of post-award administration, in a fast-paced, dynamic program with a focus on federal contract funding. The ideal candidate has excellent organizational, problem solving and interpersonal skills as demonstrated by working closely with federally funded scientists and engineers in an academic research environment.    The selected candidate will be responsible for evaluating AOP&E federal contracts including DoD, IDIQ, CPFF, and FFP for compliance with FAR, DFARS and related regulations and requirements. This individual will function as a departmental subject-matter expert on federal contracts and grants and remain consistently abreast of updates or changes to federal contracting regulations.
Job ID
2022-1667
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Sr. Administrative Assistantto join the Advancement department. This is a regular, full-time, non-exempt position and is eligible for full benefits.  This position will provide day-to-day administrative support for the Development Events team. Reporting to the Director of Events & Donor Engagement, the Sr. Administrative Assistantneeds to be able to manage multiple projects on deadline as the team plans and implements 50+ events each year. The Sr. Administrative Assistant should want to be a valuable contributor on high-performing team and also be able to work independently to accomplish tasks.   The internal working title for this position is Sr. Administrative Assistant II and the final level will be determined commensurate with the successful candidate's skills and experience.
Job ID
2022-1660
Category
Administrative
Location : Location
US-MA-Woods Hole
Wood Hole Oceanographic Institution is seeking a full-time qualified Project Manager for a unique 2-year National Science Foundation-funded project with a start date of September 1, 2022. The NSF Convergence Accelerator program encourages and facilitates collaborations amongst academia, industry and business worlds to create solutions for the Blue Economy. Our user-inspired solution builds the first Coral Reef Digital Twin, exploiting recent advances in computational power and cloud technologies to provide millions of stake-holders universal access to intuitive, interactive, actionable data via a common visual platform. To achieve this goal, WHOI scientists are collaborating with tech leaders (Siemens Corporation, Google X), global conservation organizations (The Nature Conservancy), academic institutions (SIO, Stanford, Mote Marine Lab), Federal Agencies (NOAA, USF&W, NAMR Taiwan) and local NGOs on Pacific and Caribbean Islands.   The ideal candidate is an experienced program manager with a background in science and business, with excellent organizational and personnel management skills, and able to work in a fast paced, rapidly changing environment, across cultures, languages and time-zones. The NSF program includes an intensive curriculum of NSF-led training workshops, multiple NSF deadlines for reports and presentations, site and reverse visits, pitch presentations and EXPO’s, and a 1-year performance review. The team participates in the NSF curriculum in parallel with team meetings, workshops, product development and marketing to achieve the project deliverables.   The candidate should have experience with grant and/or contract reporting and compliance, and other financial and legal instruments and deliverables. The candidate should be flexible and have enough experience and knowledge to jump into the work immediately and generate a work-flow designed to meet deadlines and deliverables. They should have ability to work in a demanding, fast-paced, dynamic environment and with team members bringing different experiences and perspectives. Candidates must have strong written and oral communication skills and attention to detail. Ocean Science experience or interest, and experience managing start-ups is desirable but not required.    The internal working title for this position could be either Project Manager or Senior Project Manager. The final level of the position will be determined commensurate with the selected candidate's level of education & experience. It is a regular full-time position and eligible for benefits. The position is one year guaranteed with a second year likely, but funding dependent.  
Job ID
2022-1654
Category
Administrative
Location : Location
US-MA-Woods Hole
Woods Hole Oceanographic Institution is currently searching for a Staff Accountant, to join the Finance and Accounting Department. This is a regular, full-time, exempt position, and is eligible for full benefits. This role is Hybrid and does involve 2-3 days per week on site.    While working independently, this position performs diversified accounting duties requiring a general understanding of accounting principles, experience compiling and analyzing data and report generation. Prepares work papers and other underlying documentation supporting transactions recorded in the Institution’s general ledger and financial reports. Uses internal policies and relevant external regulations to identify and provide input in recording and summarizing transactions.   The internal working title for this position will be Accountant III.
Job ID
2021-1631
Category
Administrative
Location : Location
US-MA-Woods Hole
Job Summary  Woods Hole Oceanographic Institution (WHOI) is currently searching for a Business Development Associateto join the Office for Technology Transfer. This is a regular, full-time, exempt position, and is eligible for full benefits. The selected candidate has the option of working a hybrid schedule or be located onsite. The candidate must be willing to be on-campus at Woods Hole 1-2 days per week, and be willing to travel to Boston, Providence or other areas as needed.     The Office for Technology Transfer at Woods Hole Oceanographic Institution is committed to amplifying the impact of WHOI research-derived innovations.The department focuses primarily on IP protection, entrepreneurial education, technology assessment, licensing, and strategic collaborations with industry and academic partners in order to move technologies from lab to marketplace for broad impact.    Reporting to the Assistant Director of Technology Transfer, the Business Development Associate is responsible for the identification of commercially attractive technologies developed by WHOI Inventors, collaboration with WHOI staff to evaluate and prioritize technologies for commercial potential, and development and implementation of strategies for licensing technologies to commercialization partners. The Business Development Associatewill also leverage industry expertise to foster and deepen key relationships and communications with WHOI researchers and work to advance the development and commercialization of ground-breaking technologies by fostering strategic relationships with industry partners.     As a liaison to industry resources, the Business Development Associate will have a service-oriented role, continually developing and effectively communicating a working knowledge of WHOI’s capabilities to the outside world.  This position requires a highly motivated and professional individual who enjoys collaborative opportunities, occasional public speaking, and a dedication to the ocean sciences. A combined strategic and execution-oriented mindset will be most successful in this role. 
Job ID
2021-1571
Category
Administrative
Location : Location
US-MA-Woods Hole